Executive Assistant & Office Manager

Executive Assistant & Office Manager
Position Summary

A well-established and growing professional services organization is seeking a highly organized, proactive, and service-oriented Executive Assistant & Office Manager to support senior leadership while overseeing daily office operations.

This role is ideal for a polished professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a positive and efficient workplace experience. The successful candidate will provide high-level administrative support, manage office functions, coordinate events and travel, and serve as a key point of contact for employees, visitors, and vendors.

This position requires a strong sense of ownership, exceptional attention to detail, and the ability to operate both strategically and hands-on.
Key Responsibilities
Executive Support

• Manage complex calendars and scheduling for senior executives.
  
• Coordinate internal and external meetings, including room reservations, logistics, catering, and meeting materials.
  
• Arrange and manage business travel, including transportation, accommodations, and itineraries.
  
• Assist with expense reporting and administrative documentation.
  
• Support executives with special projects and day-to-day priorities.
  

Office Management

• Serve as the primary point of contact for office operations and visitors.
  
• Manage incoming calls, mail, and deliveries.
  
• Oversee office supplies, refreshments, and workplace resources.
  
• Coordinate vendor relationships and building-related requests.
  
• Ensure conference rooms, common areas, and office facilities remain organized and presentable.
  
• Assist with technology coordination, including equipment setup and vendor communication.
  

Employee & Event Support

• Support onboarding and offboarding activities for employees.
  
• Coordinate office events, team gatherings, and company-sponsored activities.
  
• Assist with planning and executing internal and external events.
  
• Manage branded materials, employee resources, and office communications as needed.
  

Qualifications
Required

• Bachelor's degree or equivalent professional experience.
  
• 5+ years of executive assistant, office management, administrative, hospitality, or related experience.
  
• Experience supporting senior leaders in a dynamic professional environment.
  
• Strong organizational, time management, and multitasking abilities.
  
• Excellent verbal and written communication skills.
  
• Proficiency with Microsoft Office and common business applications.
  

Preferred

• Notary Public certification or willingness to obtain certification.
  
• Experience coordinating events, travel, and vendor relationships.
  
• Background in a professional services, corporate, financial, legal, consulting, or similar business environment.
  

Desired Attributes

• Highly responsive and proactive.
  
• Strong sense of ownership and accountability.
  
• Service-oriented mindset with a willingness to support wherever needed.
  
• Professional and discreet when handling confidential information.
  
• Adaptable and comfortable working in changing environments.
  
• Detail-oriented with strong follow-through.
  
• Positive, energetic, and collaborative approach.
  
• Able to work independently while effectively supporting multiple stakeholders.
  

Work Environment

• Primarily onsite position with some flexibility based on business needs.
  
• Requires regular in-office presence and interaction with employees, leadership, and visitors.
  
• Occasional support outside standard business hours may be required.
  

Compensation

• Competitive base salary commensurate with experience.
  
• Comprehensive benefits package.
  
• Professional development opportunities.
  

Benefits

The organization offers a competitive benefits package that may include:

• Medical, dental, and vision insurance
  
• Life and disability insurance
  
• Retirement savings plan with employer-sponsored options
  
• Paid time off and company holidays
  
• Employee assistance programs
  
• Professional development and training opportunities
  
• Additional voluntary benefit options
  

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to:

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
  
• Los Angeles City Fair Chance Ordinance
  
• Los Angeles County Fair Chance Ordinance for Employers
  
• San Francisco Fair Chance Ordinance
  

Pay Details: $75,000.00 to $100,000.00 per year

Search managed by: Aaron Matthias


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.