Staff Accountant

Job Description

Job Description

Want to impact girls' development through transformative advocacy and direct service? Interested in effecting change to increase opportunities for all girls? If you are looking to join a team of dynamic professionals who thrive on empowering a new generation of leaders, we want to hear from you. Girls Inc. of Boston and Lynn is hiring!  

We have an immediate need for a part-time, non-exempt Staff Accountant . The Staff Accountant supports the organization’s growth and sustainability by managing the Girls Inc. of Boston and Lynn’s (GIBL) financial contracts and the intersection of financial, programmatic, and fundraising data. The compensation range for this position is $21.00 - $25.00 hourly . As a part-time role, the Staff Accountant  will consist of 20-25 hours per week .

POSITION OVERVIEW (What we’re looking for )
The Staff Accountant   provides administrative and coordination support to the organization's financial, programmatic, and fundraising functions. As an integral member of the Operations Team, the Staff Accountant plays a critical role in the success of the organization’s mission-focused programs. Reporting to the Director of Finance (75%) and the COO (25%), the Staff Accountant handles the organization’s government funding contracts, program fee collection and processing and accounting functions related to revenue. This is a hybrid position, in which the incumbent will be expected to work in the office 2-3 days per week.

ESSENTIAL FUNCTIONS & DUTIES (What you'll be achieving)
At a minimum, the Staff Accountant  will be responsible for successfully carrying out the following essential functions and duties:

Contract Billing

• Prepare and post monthly contract billings, including EEC, EEC administration, EEC ARPA, CCC, Nutrition, ASOST-S, Earmark Grant, Mass Cultural, Mass Mentoring, DPH PPP, DPH STRIVE, EATS Grant, AdCare (DPH), and United Way.
• Support the financial management of GIBL’s substantial School Age Child Care program through collaboration with the School Age Bookkeeper and maintenance of GIBL’s data in the state’s portal system and follow-up to ensure receipt of funds.
• Perform daily postings, including Square parent fees, fundraising, invoices, parent fee payment deposits, and cash sweeps.
• Ensure contracts are up to date and properly maintained in the Sage system to support accuracy, compliance, and recordkeeping. 
• Manages front desk operations, greets visitors and handles inquiries, and directs them to the appropriate staff during program hours. 
• Assists program staff with checking youth in and out of the daily program. 
• Provides front-facing support to parents by collecting fees. 
• Oversees the coordination of snack menus, deliveries, and the distribution schedule. 
• Maintain a clean and welcoming physical space to create a strong first impression for youth, families, and guests.
• Other related duties as assigned.

Accounting Functions

• Perform monthly bank reconciliations for PayPal, First Citizens Bank (2 accounts), EB (Moyer/MMK/checking), and sweeping.
• Perform monthly postings for prepaid health insurance, dental insurance, and life insurance.
• Monitor banking daily for incoming funds and obtain & process cash receipts using Sage accounting software.
• Assist with check deposits for incoming funds via direct mail.
• Assist with the annual audit process by coordinating and providing required financial documentation, including contracts, invoices, and disbursement records, to ensure timely and accurate completion of audit requirements.
• Support the Finance Director with assigned finance and accounting tasks, including filing, preparing bank deposits, obtaining postage (if needed), and scanning billing documents to Accounts Payable staff.

REQUIRED QUALIFICATIONS (What you’ll bring along)

Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred. Equivalent years of relevant work experience may be considered in lieu of formal education.