HR Specialist - Leave of Absence/Reasonable Accommodations and Safety

ABOUT THE COMPA

NY Eden Housing is committed to providing affordable housing and supportive services to those in need. Our mission is to create and sustain quality affordable housing that enhances the lives of our residents and strengthens our community. ROLE The Human Resources Specialist will manage all aspects of leaves of absence, reasonable accommodation, and workers' compensation claims. Development of reports using the system report writing function, ongoing auditing, analysis and reconciliation of data, and maintenance of records and files. Provides broad professional HR services to all Eden Housing managers and employees in areas including (and not limited to) employment and policy administration/compliance, workers compensation, leave management, reasonable accommodations, and safety programs.

RESPONSIBILITIES

Process state disability claims. Prepare the termination paperwork for departing staff, as needed. Determine FMLA eligibility and send applicable correspondence regarding the status of an employee’s leave of absence request. Act as the point of contact for leaves of absence and the employee reasonable accommodation process. Act as a liaison between employees, managers, benefits, and payroll to coordinate employee accommodation, restrictions, pay, and benefits. Engage with employees and managers through the ADA interactive process. Provide guidance on how to accommodate employees with disabilities. Evaluate employee accommodation requests and determine appropriate accommodation or hardship. Process and implement reasonable accommodation requests. Maintain documentation and records of accommodation requests and actions taken. Ensure compliance with ADA and other relevant regulations. Interpret company policies and government regulations affecting leave procedures and stay abreast of changes in laws governing leaves, workers compensation, and OSHA. Analyze results, investigate any problems, and resolve discrepancies as appropriate. Record changes in the payroll system in a timely basis and communicate changes to employees regarding benefits and pay when there is a leave of absence. Maintain timely and accurate record‑keeping systems for leave of absence, including wages to be paid. Coordinate with bi‑weekly payroll processing to ensure all paid or unpaid time off is properly entered into the payroll cycle for employees on a leave of any length. Engage with employees who request ergonomic assessments related to reasonable accommodation. Create and maintain a leave procedures manual in conjunction with the Employee Relations Manager; assist with the implementation of new procedures and training. Report workers compensation claims within 24 hours. Ensure timely and accurate processing of all personnel transactions to improve operational effectiveness and efficiency of the human resources function. Sends necessary paperwork to employees, processes claims, and tracks time off for all types of leave, including personal leave, workers compensation, FMLA, parental leave, and disability. Support compliance with California meal and overtime policies and regulations. Assist with employee complaints and workplace issues as needed. Provide administrative and clerical support for the department: create mailings/payroll attachments, distribute to employees, assemble benefit packets, file paperwork, and other tasks. Respond to agency requests for personnel‑related information and materials. Submit requests to Office Administration to send flowers to employees. Assist with miscellaneous duties and projects.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

QUALIFICATIONS

Minimum 2 years of experience in Human Resources with a focus on ADA, leave management, and workers compensation/safety; generalist experience preferred. Strong understanding of federal, state (including California), and local leave laws including but not limited to FMLA, ADA, PFL, CFRA, and workers’ compensation. Experience handling accommodations and managing the ADA interactive process.

PREFERRED SKILLS

Bilingual in English and Spanish, preferred. Able to effectively communicate (read, write and speak) in both languages. Ability to analyze data. Acceptance and application of the confidential nature of the position. General knowledge of state and federal labor laws and workers’ compensation. Experience coordinating and delivering best‑practice training and development programs. Ability to work with a wide variety of personalities and deal with each person in an effective and professional manner. Strong presentation, communication (verbal and written), influence, decision‑making, interpersonal, conflict‑resolution, and time‑management skills. Ability to communicate and interface professionally with employees and managers. Ability to work independently and as part of a team. Ability to prioritize effectively, think independently, and problem‑solve to ensure all projects are completed in an effective and timely manner. Ability to research, analyze, solve, and follow through on complex cases. Ability to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detail‑oriented, and well organized. Commitment to the organization’s goals and philosophy, including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services as needed.

EQUAL OPPORTUNITY STATEMENT

Eden Housing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

JOB DESCRIPTION REVISION

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position. #J-18808-Ljbffr Eden Housing, Inc.