Staff Accountant III

The Missionary Oblates of Mary Immaculate are a Roman Catholic congregation of priests and brothers serving poor and abandoned people in the United States and 70 countries around the world. The Missionary Oblates go where people's needs are greatest. Today more than 3,300 Missionary Oblates are ministering in some of the world's most difficult missions, reaching out to serve those most in need. We bring comfort to the sick, food to the hungry, shelter for victims of natural disasters, and hope for all.

We currently have an opening in our Finance Department and are seeking applicants for a Full-Time Staff Accountant level III . This position will be on-site with an office in Belleville, Illinois at the National Shrine of Our Lady of the Snows.

The Staff Accountant III is a senior-level accounting role responsible for revenue recording, accounts payable processing, general ledger integrity, multi-entity reconciliations, and contribution/estate tracking . The position requires strong analytical skills, independent decision‑making, and the ability to manage complex financial workflows while meeting strict deadlines.

Key Responsibilities

Core Accounting Functions

• Journal Entries - Prepare daily, monthly, and payroll-related entries.

• Cash Receipts - Process daily transactions and donor system postings.

• Bank Reviews - Perform daily bank account reviews and record related entries.

• General Ledger Management - Maintain GL accuracy and reconcile assigned accounts.

• Month-End Close - Assist with monthly journal entries and financial statement preparation.

• Accounts Payable - Prepare weekly AP check runs, support AP operations, and set up ACH/EFT vendor accounts.

• Accounts Receivable - Manage AR and process miscellaneous income including Canadian receipts and credit card payments.

Specialized Responsibilities

• Contribution & Donor Tracking - Maintain contribution classifications and track designated gifts.

• Estate & Planned Giving Revenue - Work with planned giving teams to review and recognize estate revenue.

• Charitable Gift Annuities - Balance and print monthly CGA interest payments and manage voids/reissues.

• 1099 Compliance - Prepare and print annual 1099 forms for IRS submission.

• Job Costing - Provide knowledge and backup support for job costing.

• Multi-Entity Accounting - Manage priorities across multiple entities.

Collaboration & Decision-Making

• Work independently while communicating priorities clearly.

• Collaborate across departments and organizations.

• Review unusual records and escalate complex issues appropriately.

• Support Assistant Controllers with additional duties.

Qualifications

Education & Experience

• Bachelor's degree (4-year).

• 5+ years progressive accounting experience including:

  • General ledger work

  • Journal entries

  • Bank & account reconciliations

  • Month-end & year-end close

  • Special projects

  • Microsoft Office proficiency

Skills & Attributes

• Detail-oriented and accurate.

• Strong communication and judgment.

• Ability to meet deadlines under pressure.

• Confidentiality and discretion.

• Ability to manage multiple priorities.

Work Conditions

• Standard office environment.

• Regular exposure to confidential information and cash.

• Use of typical office equipment.

Must pass background check and pre-employment drug testing