Procurement and Accounting Specialist/Coordinator

JOB SUMMARY:The Procurement and Accounting Specialist plays a critical, dual-focused role in supporting Habitat’s purchasing, financial operations, and daily administrative needs. The Procurement and Accounting Specialist/Coordinator coordinates formal and informal bid purchasing and contracting for Habitat’s construction programs while providing essential administrative, lower-level accounting, and regulatory compliance support. The Procurement and Accounting Specialist/Coordinator is proactive, numbers-driven, and highly organized.ESSENTIAL FUNCTIONS:Drafts, reviews, and maintains contracts and requests for proposals (RFPs); determines appropriate method of purchase, i.e., informal bids, formal bids, negotiated contracts or other procedureContinually monitoring contracts and proactively looking for vendors to partner with to provide a mutually beneficial working relationshipDevelops and supports solid relationships with vendors and sub-contractors to ensure profitable negotiation of contracts and purchasesManagement of organization-wide centralized purchasing process that meets bidding & compliance requirements (including but not limited to: proper postings, adequate number of responses, section 3, Sam.gov, ROC, E-Verify, suspension and debarment, licensing)Oversees regulatory reporting and compliance, including staying up-to-date on local, state, and federal laws, regulations, trends, and best practices as they relate to the procurement and accounting functionsDevelops and posts solicitations, requests for qualifications (RFQs), addendums, contracts, and contract modifications to ensure conformity with applicable laws, policies, and proceduresOversees formal solicitation opening and electronic postings of bid resultsManages annual RFQ process to develop and maintain contractor shortlistCollects and tracks executed subcontracts, insurance, licenses, and vendor registration and maintain approved vendor registry in conjunction with accounts payablePrepares and tracks change orders and works with departments to ensure change orders are documented and approved in a timely fashionMaintains active registrations on Sam.gov and Arizona Corporation CommissionHas all contracts and/or Notice to Proceeds approved and signed by CEO or designeeAnalyzes sub-contractor/vendor responses and quotes and make recommendations to reduce total costs and improve servicesOrganizes and maintains file system, file correspondence, other recordsAnalyzes and reconciles balance sheet accountsCrosstrains on and reviews the work of Accounting ClerksSupports fiscal year-end auditCreates and maintains standard operating procedures (SOPs) documents, processes, and workflows to ensure all procedures and processes are running smoothly, efficiently, and are kept current.Other duties as assignedKNOWLEDGE, SKILLS, ABILITIES:Nonprofit and Procurement experience preferredBackground in residential developmentComputer literacy - Excel, Word, AdobePositive personality; enjoy working with a wide variety of peopleEDUCATION, EXPERIENCE:Two or more years’ experience in procurement, construction project management, and/or related fieldBA degree in related fieldPHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB:Able to drive to off-site locations; requires a current Arizona driver’s license, a clean driving record, auto insurance (certain level of coverage is required to receive mileage reimbursement) and a trustworthy vehicle neededHear and speak in order to use telephone and communicate with people both in and out of the officeSit at desk for extended periods, as well as move around the office area frequently throughout the dayManual dexterity for computer operation and office equipment usesFlexible work hours requiring a willingness to attend evening and weekend events (minimal to none).WORK ENVIRONMENT AND CONDITIONS:The majority of duties are performed in an office setting, performing detailed work sitting at a desk and working on standard office equipmentThere may be rare periods of being on an undeveloped or construction site which may be of uneven terrain with exposure to dirt, dust, dampness, construction debris, extreme temperatures, construction noises, fumes, and odors from construction materials #J-18808-Ljbffr Habitat For Humanity Central Arizona