ENGINEERING EXECUTIVE ASSISTANT

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ENGINEERING EXECUTIVE ASSISTANT

POSITION SUMMARY

PrimECS is seeking a highly qualified candidate for the position of Engineering Executive Assistant for our Fort Washington, MD office. You will provide multi-faceted daily assistance to one or multiple company executives or senior managers. This role is an opportunity to grow into a future management position at PrimECS and the industry. To be successful, you will need to be an organized self-starter capable of performing tasks without the need for constant oversight. You need demonstrated experience successfully working in a team environment. You must be comfortable in a fast-paced work environment that supports an executive with an understanding of the company's organization, roles, and responsibilities. You will use your advanced ability to organize and communicate with your supervisors and other parties to ensure a successful and efficient day-to-day business thanks to your understanding of construction and/or engineering fundamentals. Routine tasks include executive calendar management, team coordination, workload prioritization, communications, and correspondence management to support the company's leadership. More specifically, the successful candidate shall handle the following responsibilities:

• Manage and organize executive operations, schedules, and correspondences to maximize efficiency to meet deadlines and resolve conflicts and downtime.
• Prepare meeting presentations/agendas/notes, lead meetings, and attend meetings with or on behalf of the executive as needed.
• Coordinate the collection and dissemination of information between departments and liaise with the team on behalf of the supervisor.
• Review contract requirements and partake in design and construction projects to develop sufficient fluency for communication purposes.
• Research and analyze data to determine the most feasible problem solutions for projects.
• Develop and update project and company schedules, estimates, budgets, cash flows, accruals, etc.
• Work with the executive to ensure all projects meet allocated schedule milestones and budgets.
• Provide other staff with field and office assistance in preparing technical documents.
• Monitor progress and compile reports on project status, and problems occurring during project delivery.
• Coordinate and verify project records and documents and advise management on needed actions.
• Actively participate in various learning experiences including workshops and training sessions.
• Request and review proposals from vendors to ensure they are reasonable and competitive.
• Manage vendor contracts, change orders, requests for information, and concerns.
• Promote a sense of team amongst staff that is consistent with the company's core values.
• Ensure that the company's registrations, certifications, licenses, and dues remain up to date.
• Coordinate project and company-related travel arrangements.
Perform other project-related duties as assigned by the supervisor.

REQUIRED QUALIFICATIONS

• The required education may be one or two of the following options:
  • An associate degree in Construction Management, Civil Engineering, Civil Engineering Technology, or a directly related field with a minimum of 5 years of relevant experience or
  • 4-year college degree in Civil Engineering from an accredited university with a minimum of 2 years of experience in Engineering and Construction or a related field required. Entry-level engineering candidates shall be considered if with proven high potential.
• Highly process-oriented and fast-paced worker with a sophisticated ability to use technology to prioritize and guarantee effective communication and expedited task management properly.
• Advanced proficiency with computer use including database operations; MS Office products (Excel, Word, PowerPoint); Google Suite, and other process and document management programs.
• An advanced level of fluency in written and spoken English, including technical report writing.
• Strong interpersonal, time management, organizational, leadership, and project management skill.
• Ability to remain effective under extreme pressure with multiple priorities and tight deadlines.
• Strong ability to work independently, quickly adapt to change, and demonstrate flexibility to various schedules and hours to meet business needs.
• Possess a valid driver's license and the ability to drive for extended periods. Occasional travel may be required.

PREFERRED QUALIFICATIONS

• Experience with heavy civil infrastructure projects including bridges, rail and transit, airports, and tunnels is a plus.
• Experience in railroad standard processes and procedures and in managing large projects with complex schedules and budgets preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

To fully perform the required duties for this job, the qualified candidate will need to have visual, hearing, and talking abilities as well as good physical strength and stamina. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

COMPENSATION & BENEFITS

We offer competitive compensation, great benefits, and exceptional continuing education opportunities.

NOTICE

PrimECS, LLC. ensures nondiscrimination in all programs and activities. If you need more information or special assistance for persons with disabilities, contact our office at View email address on us.edajobs.com.