Executive Assistant & Operations Partner to Business Group President

Executive Assistant & Operations Partner to Business Group President

Location: Chantilly, VA

Department: Intelligence & Cyber Business Group

Reports To: President, Intelligence & Cyber Business Group Clearance Level: Top Secret, desired

Purpose and Impact:

The Executive Assistant & Operations Partner serves as a trusted advisor and strategic enabler to the President of the Intelligence & Cyber Business Group. This role goes beyond traditional executive support, functioning as an extension of leadership to drive operational rigor, alignment, and execution across the organization.

The ideal candidate brings strong business acumen, exceptional organizational discipline, and the ability to anticipate needs, connect priorities, and ensure follow-through in a fast-paced, mission-critical environment. This individual plays a pivotal role in enhancing leadership effectiveness, strengthening employee engagement, and ensuring seamless coordination across internal and external stakeholders.

Key Responsibilities

• Act as a trusted partner to the Business Group President, providing leverage across priorities, decision-making, and execution.
• Translate leadership intent into actionable plans, ensuring alignment across teams and functions.
• Anticipate needs, identify gaps, and proactively drive solutions to support business objectives.
• Serve as a central coordination point across executive leadership, ensuring communication flow and alignment on priorities.

• Drive execution discipline by tracking key initiatives, leadership decisions, and enterprise priorities.
• Maintain executive-level dashboards, trackers, and reporting mechanisms to ensure visibility into progress, risks, and outcomes.
• Hold stakeholders accountable for deliverables through structured follow-up, ensuring commitments are met.
• Bring structure and rigor to a dynamic environment by standardizing processes, workflows, and operating rhythms.

• Lead preparation for executive engagements, including internal reviews, customer meetings, and board interactions.
• Develop, synthesize, and refine briefing materials, talking points, and presentations to support informed decision-making.
• Plan and facilitate executive prep sessions, ensuring leaders are aligned, informed, and positioned for success.
• Ensure consistency and clarity of messaging across leadership communications and organizational updates.

• Partner with leadership and HR to plan and execute employee engagement strategies, events, and communications.
• Support organizational rhythms such as all-hands meetings, leadership forums, and engagement initiatives that reinforce culture and priorities.
• Help translate employee feedback (e.g., surveys, listening sessions) into actionable insights and track follow-through.
• Foster connectivity and alignment across teams to enhance a high-performing, mission-driven culture.

• Lead coordination of leadership site visits, ensuring strategic alignment, operational readiness, and seamless execution.
• Develop structured agendas and engagement plans that maximize leadership visibility and impact.
• Serve as liaison between site leadership and executives to align messaging, priorities, and outcomes.
• Capture insights, decisions, and follow-up actions from site engagements to drive continued progress.

• Orchestrate complex, high-visibility calendars, aligning time to strategic priorities and optimizing leader effectiveness.
• Serve as a key liaison between internal functions (Sales, Finance, HR, Operations, Marketing) and external stakeholders.
• Maintain strong relationships with CORP EAs and schedule all CORP sessions.
• Manage sensitive communications with professionalism and discretion, often acting on behalf of the President.

• Oversee comprehensive travel planning aligned with business priorities, including itineraries, logistics, and briefing integration.
• Book all travel, prepare and submit expense reports.
• Ensure all engagements are fully supported with appropriate materials, context, and follow-up.

• Identify opportunities to enhance efficiency, streamline processes, and improve organizational effectiveness.
• Operate as a proactive problem-solver and decision facilitator in fast-moving or ambiguous situations.
• Step in to lead or coordinate initiatives when required to maintain momentum and continuity.

Required Qualifications

• Associate's degree or 10+ years of relevant experience.
• 5+ years supporting senior executives in a federal contracting or government services environment.
• Demonstrated ability to operate at both strategic and tactical levels.
• Advanced proficiency in Microsoft Office Suite and collaboration tools (Outlook, Concur, Teams, SharePoint).
• Exceptional communication, organizational, and stakeholder management skills.
• Proven ability to manage competing priorities and drive execution under tight timelines.
• High level of discretion, sound judgment, and professionalism.
• Ability to obtain security clearance with Poly.

Preferred Qualifications

• Bachelor's degree.
• Experience supporting C-suite or Business Group President/SVP-level executives.
• Active security clearance with Poly.
• Experience in project coordination, business operations, or program management.

Core Competencies

• Strategic Thinking: Understands business priorities and aligns actions to drive outcomes.
• Execution & Accountability: Ensures follow-through on commitments with discipline and rigor.
• Influence & Partnership: Builds trust and effectively partners across all levels of the organization.
• Communication Excellence: Crafts clear, concise, and impactful messaging.
• Operational Agility: Navigates complexity and adapts quickly in a dynamic environment.
• Discretion & Judgment: Handles sensitive matters with professionalism and integrity.
• Engagement & Culture Leadership: Contributes to a connected, high-performing workforce.

As part of our commitment to maintaining a safe and compliant work environment, Amentum is a drug-free workplace and requires all personnel to comply with company drug and alcohol policies as a condition of employment. Employment is contingent upon successful completion of the drug screening process. Please note that this may include pre-hire screening for marijuana, as well as other federally controlled substances due to Amentum's role as a federal contractor and trusted partner to the US Government.

Other Responsibilities:

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

#javelin

Compensation Details:

$90,000.00 - $115,000.00

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

Note: