Accounts Payable Specialist

A leading manufacturer is seeking a detail-oriented and motivated Accounts Payable memberto join our team. This position supports Accounts Payable operations and is responsible for managing invoice workflows, resolving payment exceptions, maintaining supplier records, processing disbursements, and performing account reconciliations. The ideal candidate will thrive in a high volume environment and possess strong analytical, organizational, and problem-solving skills.

Key Responsibilities

• Process supplier invoices accurately and timely in accordance with company policies and procedures.
• Monitor and manage electronic invoice processing workflows.
• Review invoice data for accuracy and completeness.
• Investigate and resolve invoice exceptions generated through automated three-way match processes, including discrepancies related to pricing, quantities, receipts, coding, and payment terms.
• Maintain the integrity of invoice processing workflows within automation applications and ERP systems to ensure accurate and timely payment processing.
• Monitor and manage accounts payable email inboxes and voicemails, responding promptly to supplier and internal inquiries.
• Verify general ledger coding and ensure appropriate approvals for non-purchase order invoices.
• Reconcile supplier statements and resolve outstanding items across multiple company entities.
• Reconcile Good Received, Not invoice reports.
• Maintain supplier master records, including address changes, tax classifications, and banking information.
• Process weekly cash disbursements, including ACH transactions and checks.
• Review supplier invoices for applicable use tax liability requirements.
• Assist with annual 1099 reporting and supplier tax compliance.
• Reconcile Accounts Payable Aging to the general ledger monthly.
• Perform other duties and special projects as assigned to support the Finance Department.

Qualifications

• 3+ years of Accounts Payable experience, preferably in a high-volume manufacturing environment.
• Experience supporting Accounts Payable activities for multi-site manufacturer preferred.
• Experience working with ERP systems and automated invoice processing applications.
• Proficiency in Microsoft Excel and Microsoft 365 applications.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and commitment to accuracy.
• Strong communication and interpersonal skills with the ability to work effectively across departments and with suppliers.

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Equivalent combination of education and relevant work experience will be considered.