Receptionist

HR Receptionist

The receptionist is responsible for providing administrative support to the Human Resources department. Duties are relative to the daily operations of the A.S. House, including space reservation and scheduling, maintaining files, correspondences, and conducting professional communication among staff, directors, university personnel and students. The receptionist must be approachable and ready to greet and support walk-ins.

Essential functions include executing reception area procedures, answering telephone calls, providing administrative and clerical support, processing reservation requests for indoor conference rooms, ensuring all meeting rooms and shared common areas are clean, organized, and properly maintained, supporting the Events Department with equipment rentals, communicating professionally and effectively when responding to inquiries from employees, students, and the San José State University community, delivering intercampus mail and running campus-related errands as needed, participating in monthly department meetings and other required meetings as scheduled by the supervisor, completing special projects and other duties as assigned, submitting maintenance and facilities work orders as needed, assisting with onboarding for new employees, supporting the planning, coordination, and execution of internal Human Resources events, creating marketing materials, flyers, and forms for internal HR programs and events, assisting with the development and promotion of employee wellness initiatives and programs, supporting the creation and distribution of the monthly Human Resources Newsletter, participating in all A.S professional development trainings, assisting in distribution of posters and flyers for HR Events, assisting with creating and delivering Birthday and Anniversary cards for A.S. Staff, completing tasks (e.g., errands, flyering, clerical support, research, phone calls, etc.) as assigned, and representing the department at campus events and job fairs by staffing information tables, answering questions, and engaging with students and visitors.

Knowledge, skills, and abilities include maintaining professionalism, integrity, consistency and reliability at all times, excellent oral and written communication and interpersonal skills, ability to effectively present information and respond to questions from managers, students and the general public, ability to write business correspondence, and demonstrated knowledge of Microsoft Office and G Suite.

Work environment, hours and physical demands include operating in an office environment and routinely using standard office equipment, part-time work hours scheduled Monday through Friday, between 8:00 AM – 5:00 PM, ability to operate a computer, including a keyboard and mouse, and phone, and occasionally lifting or carrying office or event products or supplies, up to 40 pounds. Reasonable accommodations will be provided as needed.

Other duties include activities, duties, or responsibilities that may change at any time, with or without notice.

Required or preferred education and experience include being a current matriculated SJSU student, concentration in Human Resource Management, Business Administration or other related degree program preferred, one-year experience in clerical and administrative support is preferred, and knowledge of the SJSU campus and university services.

Notes to applicants include being fully vaccinated against COVID-19 no later than September 30, 2021, unless exempt based on a medical contraindication or sincerely held religious beliefs, complying with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment, complying with the requirements set forth by the Integrated CSU Administrative Manual 8000 series and Associated Students Information Security Standards as a condition of employment, and completing a background check (including a criminal records check) after a conditional offer of employment.

Equal employment statement includes providing equal employment opportunities to all employees and applicants for employment and prohibiting discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. A.S. provides reasonable accommodations for applicants with disabilities who self-disclose.

Applications must be submitted through the Associated Students applicant tracking system, ADP. Only complete applications will be considered. The position will remain open until filled.