Administrative Coordinator - Records Management (Multiple Positions)

Job Title: Administrative Coordinator – Records Management (Multiple Positions)

Job ID: 32241

Location: LaGuardia Community College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.

Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low-income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit to learn more.

This position performs clerical and daily office operations within various academic and administrative departments of a diverse University environment. Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

· Helps maintenance of the college Electronic Document Management System (EDMS)

· Maintains system documentation, procedures, and other instructions necessary for successful operations.

· Assists in the training of future users of the new system

· Assists in training new employees in various office duties and use of office machines.

· Prepares routine administrative paperwork

· Prepares and reviews CUNYfirst reports for submission to Business Office, Auxiliary Entity, ECLC, RFA, and other entities.

· Coordinates and communicates with Purchasing, Accounts Payable, Receiving, and Storeroom personnel to track and manage inventories.

· Prepares routine reconciliation reports in accordance with service contracts.

· Reviews and resolves simple problem relating to financial CUNYfirst, transactions

· Collects data for prepares, and distributes reports and presentation using word processing, spreadsheet, and presentation software

CUNY TITLE OVERVIEW

· Supports projects, initiatives, and activities that impact an academic or administrative department.

· Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

· Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

· Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

· Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

· Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

· Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

· May supervise office staff and student workers.

· Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$48,647 - $63,003

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit , access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select 'Apply Now' and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

July 7th, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.