Chargebacks, Credits & Rebates Coordinator

Description

Who we are

BluPax Pharmaceuticals is a leading independently owned and operated wholesaler and distributor of high-value pharmaceuticals. We proudly partner with LTC pharmacies, independent retail pharmacies, hospitals, and chains to bring value, quality, and dependability to the healthcare value chain.

Requirements

Core Responsibilities

Contracts & Pricing Administration

• Maintain customer and vendor contract terms (pricing, rebates, GPO agreements)

• Ensure correct pricing is applied in ERP (SAP)

• Validate contract eligibility for customers (pharmacies, hospitals, etc.)

Chargebacks Processing

• Review and process manufacturer chargebacks

• Reconcile:

o Contract price vs distributor sell price

o Manufacturer reimbursements

• Investigate discrepancies and short pays

• Work directly with manufacturers, Customers and Internal Sales Team

Vendor Credits & Rebates

• Track and reconcile:

o Vendor rebates

o Volume incentives

o promotional credits

o Returns

o SSA (shelve Stock adjustments)

• Submit claims to manufacturers/vendors

• Monitor aging and follow up on unpaid credits

Financial Reconciliation & Analysis

• Analyze:

o Purchase activity

o Credits / returns

o Margin impact

• Identify errors in pricing or contract setup

Vendor & Customer Coordination

• Work with:

o Vendors/manufacturers

o Sales team

o Customer service

o Warehouse/logistics/Purchasing

o

• Resolve disputes on pricing, credits, or eligibility

Systems & Documentation

• Heavy use of:

o Excel (advanced)

o ERP (SAP)

• Maintain logs, audit trails, and documentation (important for regulatory and financial audits)

Typical Requirements

• 2-5+ years experience in:

o Pharma distribution

o chargebacks / rebates / contracts / AP / AR

• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP)

• ERP experience (SAP preferred)

• Detail-oriented, high accuracy mindset