Project Administrator

Job Description

Job Description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we're building more than a consulting and engineering firm—we're creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you'll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to grow, we're focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what's possible. At Apex, you don't just join a company, you help shape what comes next.

Summary:
The Project Assistant supports the operational, logistical, and technical needs of an environmental consulting team. This role provides essential coordination across office management, sample handling, fleet oversight, data review, and field support. The ideal candidate is organized, detail‑oriented, and comfortable switching between administrative work, analytical tasks, and hands‑on field activities.

Key Responsibilities:

• Field Support
  • Be available for field work as needed, including sample pickup/delivery, basic sampling assistance, site visits, and equipment transport.
  • Support field staff in assembling sampling kits, packing coolers, preparing chain-of-custody forms, and restocking equipment after events.
  • Assist with field tasks (training provided), such as:
    • Water, soil, or sediment sample collection
    • Equipment calibration
    • Site documentation, photos, and notes
    • Stormwater inspections
    • Phase I site visits

• Office & Administrative Support
  • Maintain inventory of office supplies, field equipment, and consumables used for sampling and environmental monitoring.
  • Coordinate shipping and receiving, including FedEx, courier services, and chain‑of‑custody sample deliveries to analytical laboratories.
  • Prepare professional presentations (PowerPoint) to support internal meetings, project proposals, and client deliverables.
  • Build and maintain Excel tracking tools, logs, charts, and summary sheets for project teams.
  • Conduct data entry and basic data analysis to support environmental reports and regulatory submissions.
  • Assist with reviewing draft reports for formatting, accuracy, and data consistency.

• Fleet & Equipment Management
  • Oversee a fleet of approximately eight field trucks, including scheduling maintenance, repairs, inspections, and routine servicing.
  • Track mileage, vehicle usage, safety checks, and maintenance records to ensure compliance with company and OSHA standards.
  • Coordinate with mechanics, vendors, and field crews regarding vehicle availability and performance.
  • Assist with tracking, organizing, and maintaining field equipment such as pumps, coolers, meters, sampling kits, and PPE.

Preferred Qualifications:

• Experience in environmental consulting, laboratory operations, or field sampling is preferred but not required.
• Proficiency in Microsoft Office (Excel: formulas/charts; PowerPoint: formatting and design).
• Strong organizational and multitasking skills.
• Familiarity with environmental field equipment (meters, pumps, coolers) is a plus.
• Strong communication skills and attention to detail in documentation and data handling.
• Valid driver's license with a clean driving record.

Working Conditions:

• Onsite role with a mix of office and fieldwork.
• Fieldwork may involve outdoor conditions, driving to project sites, moderate physical activity, and working with environmental samples.
• Must be comfortable managing office tasks during on onsite days, including sample handling and shipping deadlines.

Why This Role Matters:

• Environmental consulting depends on precise logistics, organized data, and well‑coordinated field operations. This role strengthens the team's efficiency, ensures data integrity, and supports both the scientific and operational sides of project delivery.

Why You'll Love Working for Us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

#LI-MW1

Apex Job Title: Project Administrator

Req ID: 11733

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact View email address on ziprecruiter.com or View phone number on ziprecruiter.com. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

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