Paralegal/Legal Assistant - Real Estate Firm - San Ramon (Onsite)

Job Description

Job Description

BURKE + CO.

THE GIST:

Our client, an established real estate development firm, is seeking a Paralegal/Legal Assistant to join their Legal team and provide hands-on support across complex real estate transactions, legal operations, and day-to-day administrative needs. This is an ideal opportunity for a someone who has experience with transactional law, and enjoys being a true partner to a collaborative legal team.

This is an amazing opportunity to join supportive, kind team at an expanding company!

THE NITTY GRITTY:

• Coordinate key aspects of commercial real estate transactions, including acquisitions, financing, loan documentation, and property closings
• Review title reports and related documentation; prepare title memos, objection letters, and assist with resolving title issues
• Manage critical dates, timelines, and deadlines associated with acquisitions, financing, and closings
• Prepare and maintain due diligence checklists, closing packages, and post-closing files
• Coordinate regularly with attorneys, lenders, title companies, and other transaction partners
• Support the preparation, review, and revision of transactional documents, correspondence, and legal memoranda
• Maintain corporate and entity records, including formation documents, resolutions, certificates, and annual filings
• Manage legal files and develop organized, efficient filing systems
• Own calendaring and scheduling for members of the Legal team
• Maintain and improve the Legal team's SharePoint site and other document-management systems
• Utilize legal technology and matter-management platforms to track matters, deadlines, and invoices
• Help identify opportunities to streamline processes, improve reporting, and increase efficiency across the Legal Department
• Apply project management skills to track multiple workstreams and keep projects moving, particularly during high-volume periods
• Assist with Gantt charts, project tracking, and other organizational tools as needed
• Communicate regularly with senior legal and business leaders and ensure priorities, deadlines, and next steps are clearly understood
• Take on additional projects and responsibilities as the role grows

THE ESSENTIALS:

• 5+ years of experience as a Paralegal, Legal Assistant, or similar legal support role
• Must have experience with transactional law
• Bachelor’s degree and Paralegal Certificate preferred, but not required
• Experience supporting real estate transactions, acquisitions, financing, or closings a plus!
• Strong understanding of real estate documentation, transaction timelines, and closing processes a plus!
• Highly organized with exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• Comfortable managing multiple priorities and moving quickly without sacrificing accuracy
• A proactive problem-solver who knows when to ask questions and how to work through issues independently
• Tech-savvy and interested in using technology to improve workflows, reporting, and organization
• Experience with Legal Tracker (formerly Serengeti) or a similar legal matter-management platform is a plus
• Strong proficiency with Microsoft Word and Outlook; experience with SharePoint preferred
• Comfortable working with project-management tools, including Gantt charts
• Someone who brings a positive, collaborative attitude and is willing to roll up their sleeves and get the work done
• A clear, direct communicator who keeps stakeholders informed and doesn't let things fall through the cracks

THE CHERRY ON TOP:

• Join a warm, generous team & culture!
• Established company that is continuing to grow & expand

LOCATION: San Ramon, CA (Onsite)

COMPENSATION: $95k-130k base salary + benefits + bonus (exact compensation will vary based on skills, experience, and expertise)

What are you waiting for? BURKE UP! Email your resumes today to View email address on ziprecruiter.com

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