Marketing & Administrative Assistant

Job Responsibilities: Greet visitors, receive and route deliveries, and answer/direct incoming calls. Prepare outgoing mail and shipments; manage postage and label creation as needed. Keep shared spaces tidy, including the front desk area, conference rooms, snack cabinet, and fridge. Maintain office supplies, print materials, labels, paper, envelopes, and promotional inventory; restock items as needed. Run local errands including mail drop‑offs, supply pickups, and event‑related needs. Assist employees with clerical tasks such as copying, scanning, printing, binding, and basic document edits. Track and restock promotional inventory. Keep project and funding databases accurate and up to date. Maintain marketing spreadsheets and tracking tools. Update internal lists and maintain accurate contact and information records. Maintain and update staff resumes and project‑based resumes; coordinate revisions with PMs. Keep resumes, project sheets, marketing files, and digital assets organized and accessible. Assist with assembling proposal packages including printing, formatting, binding, packaging, and shipping. Proofread content for clarity, accuracy, and brand consistency. Assist in creating simple infographics summarizing funding or project data. Assist with project photography, processing, and photo acquisition. Draft social media captions, create simple graphics and schedule posts to LinkedIn and Facebook. Supporting and maintaining the firm’s website and social media presence. Assist with basic website updates such as posting job openings or updating photos and staff information. Support recruitment efforts by posting open roles to job boards and Handshake. Route applications to the appropriate PMs and help maintain recruitment timelines. Assist with the planning and coordination of events and conferences. Support event and conference preparation including packing, shipping, setup, and takedown as needed. Qualifications: 2+ years of professional experience in an office, marketing or similar role. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Excellent writing, grammatical editing, and verbal communication skills. Ability to multi-task while remaining detail-oriented and professional. Ability to work both independently and seamlessly with project managers and key shareholders. Strong sense for graphics, colors, photograph selection, and page layouts. Willingness to put in extra effort to accomplish tight deadlines. Ability to lift and transport event materials. Preferred Qualifications: Experience with basic graphic design tools (Canva or Adobe). Experience with Meta Business Suite, Handshake, or posting to job boards. Prior exposure to A/E/C industry is a plus but not required. BG Consultants, Inc., offers a competitive benefits package including paid personal leave, 401(K), health, dental, life and vision insurance, professional development opportunities, and much more. BG Consultants, Inc. is an EEO employer. #J-18808-Ljbffr BG Consultants, Inc.