Legal Billing Specialist

Job Description

Legal Billing Specialist
My client located in Chicago, Illinois is adding a Billing Specialist to their team. This is a fully onsite direct hire opportunity.

Company Profile
Our client is a well-established law firm seeking an experienced Billing Specialist to support its high-volume billing operation. This business-critical position works closely with attorneys and the accounting team to ensure accurate, timely client billing while delivering exceptional internal customer service.

Billing Specialist Role
Manage the full legal billing cycle from pre-bills through final invoice processing.
Prepare, review, edit, and process attorney pre-bills and client invoices.
Apply client-specific billing guidelines and ensure compliance with outside counsel billing requirements.
Process write-downs, write-offs, expense postings, and billing adjustments.
Generate billing reports and respond to attorney and management requests.
Maintain accuracy in a high-volume billing environment while meeting strict deadlines.
Work closely with attorneys and accounting staff to resolve billing questions and issues.
Provide outstanding internal customer service while responding promptly to attorney requests.
Ensure invoices are processed accurately and submitted in a timely manner.
Maintain organized billing records and documentation throughout the billing cycle.

Billing Specialist Background Profile
High school diploma or equivalent required.
Additional accounting or business coursework is a plus.
Minimum of 5 years of law firm billing experience is required.
Strong experience with legal billing software and electronic billing platforms.
Experience with client billing guidelines, pre-bills, write-downs, expense posting, invoice processing, and reporting.
Comfortable interacting regularly with attorneys and professional staff.
Proven ability to manage a high-volume workload while meeting deadlines and responding promptly to attorney requests.
Highly organized with exceptional attention to detail.
Strong written and verbal communication skills.
Demonstrated ownership of the billing cycle from beginning to end.
Experience using ProLaw is highly preferred.
Candidates with experience using comparable legal billing systems will also be considered.
Broader accounting experience is a plus.

Benefits and Features
100% employer paid Medical, HRA, Dental, and Vision insurance.
Three weeks of Paid Time Off (PTO).
Paid sick time and company holidays.
401(k) plan with a 3% employer contribution.
Employer paid Life Insurance.
Employer paid Short Term Disability insurance.
Employer paid Long Term Disability insurance.
Tuition reimbursement program.


Job Requirements

Minimum of 5 years of law firm billing experience is required.Strong experience with legal billing software and electronic billing platforms.Experience working with client billing guidelines, pre-bills, write-downs, expense posting, invoice processing, and reporting.


Additional Information

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Meet Your Recruiter

Rebecca Keathley

Rebecca Keathley joined the Frontline Source Group team as an Executive Recruiter, bringing several years of agency recruiting experience with a concentration in accounting and finance placements. Most recently she led and mentored an accounting and finance team to a 90 percent placement ratio by building strong recruiting pipelines, managing ATS data quality, and negotiating offers that balanced client needs with candidate priorities. Earlier in her career, she sourced high level candidates and established a track record of results built on relationship driven sourcing and disciplined process. She recruits for a nationwide firm founded in 2004 that backs every direct hire with the 5-Year Placement Warranty, 20 times longer than the 90-day industry-standard guarantee.

Rebecca holds a Bachelor of Science in Human Development and Family Studies from Louisiana Tech University, where she was named the School of Human Ecology Outstanding Senior and served as Student Government Association President. That background in human development and campus leadership informs the people first approach she brings to every search, pairing genuine relationship building with the consistency and excellence that define the Frontline Source Group experience. Her diverse work history across recruiting, higher education, and hospitality has shaped a collaborative, service minded recruiter focused on connecting talented professionals with the right opportunities and helping clients achieve their hiring goals.

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All interviews are set by appointment only and we do not allow walk-ins at any location. We are an Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.