Business Operations Coordinator

Job Description

Job Description

Title : Operations Business Coordinator (Remote)

Payrate : $35/hour

Duration : 12-month assignment

Hours : 40 hours/week | 5 days/week, 8 hours/day

Location : Remote (Culver City, CA)

Summary:

Numbers tell a story — and we're looking for someone who loves making sure that story adds up. We're seeking an Operations Business Coordinator to manage the financial engine behind a fast-moving Marketing Communications group. You'll own vendor relationships, keep budgets on track, and make sure every invoice, accrual, and payment lands exactly where it should, on time.

This is a role for someone who thrives on precision and process — someone who can juggle multiple stakeholders, spot a discrepancy before it becomes a problem, and bring structure to a fast-paced, matrixed environment. If you love turning financial chaos into clean, reliable operations, this one's for you.

What You'll Do:

• Partner with leads and stakeholders on production budgets, execution, and ongoing maintenance
• Maintain strong vendor relationships, ensuring timely invoicing, payment processing, and issue resolution
• Ingest and review estimates, invoices, and accruals for accuracy, then submit for approvals
• Develop, review, and approve purchase requisitions and vendor invoices
• Resolve discrepancies related to payments, invoices, or purchase orders
• Collaborate across departments to manage accruals and support financial performance measures
• Ensure financial data is accurate, current, and readily accessible for analysis and reporting
• Provide documentation and support to senior stakeholders and management as needed
• Participate in building and implementing new systems and process improvements for greater efficiency and standardization
• Work cross-functionally to improve the creation and review process for production budgets

What You Bring:

• 5–7 years of experience managing budgets and financial operations, preferably in creative organizations or financial operations roles
• Bachelor's degree in Finance, Accounting, Business, or a related field
• Proficiency in financial software systems and advanced Excel skills, including pivot tables and complex formulas
• Experience with finance data tracking and analysis for marketing communications groups
• Strong stakeholder management skills, including experience working with senior leadership
• Excellent communication, teamwork, and problem-solving skills
• Ability to manage multiple projects simultaneously in a fast-paced, highly matrixed environment
• Knowledge of general accounting principles and systems

Bonus Points If You Have:

• Experience in the media industry
• Familiarity with Mac systems and tools; experience with Airtable or similar project management tools
• Ability to work independently and take initiative on complex problems

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

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