Executive Assistant

Position Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to multiple C-suite executives. This role serves as a trusted partner, managing complex schedules, coordinating communications, supporting strategic initiatives, and ensuring seamless day-to-day executive operations.

Apply below after reading through all the details and supporting information regarding this job opportunity.

Key Responsibilities

Executive Support

• Manage complex calendars for multiple executives, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, including agenda preparation, meeting materials, and follow-up actions.
• Serve as a strategic gatekeeper by assessing and prioritizing requests, communications, and meeting invitations.

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Manage travel-related changes and provide real-time support when necessary.
• Prepare detailed travel plans and coordinate logistics for executive events and off-site meetings.

Meeting & Project Coordination

• Organize executive leadership meetings, board meetings, and special events.
• Take meeting notes, track action items, and ensure timely follow-up on deliverables.
• Coordinate cross-functional projects and facilitate communication between departments.

Administrative Operations

• Process expense reports, invoices, and purchase requests accurately and in a timely manner.
• Maintain files, records, and documentation in compliance with company standards.
• Assist with special projects, research, and operational initiatives as assigned.

Relationship Management

• Build strong working relationships with internal stakeholders, external partners, customers, vendors, and board members.
• Act as a liaison between executives and key stakeholders while maintaining professionalism and confidentiality.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives and/or C-suite leadership.
• Experience supporting multiple executives simultaneously in a fast-paced environment.
• Strong calendar management, travel coordination, and executive communication skills.
• Proven ability to prioritize competing demands and adapt to changing business needs.
• Exceptional organizational skills with strong attention to detail.
• Excellent verbal and written communication abilities.
• Demonstrated discretion in handling confidential and sensitive information.
• Ability to work independently while partnering effectively across departments. xhyhwjd

Technical Skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Microsoft Teams and virtual meeting platforms
• Calendar management and travel booking tools
• Expense management systems and collaboration platforms

Benefits Include:

• Personal Time Off (PTO) is offered on an accrual basis up to 120 hours a year with an increase after tenure, 9 Paid Holidays, and up to 6 weeks of Paid Parental Leave (Washington State). PTO and holiday hours are prorated based on hire date within the calendar year
• Paid Sick Leave where applicable by State law
• Benefit offerings for full-time employment include medical, dental, vision, term life and AD&D insurance, short-term and long-term disability, additional voluntary benefits, and a 401k plan or a non-qualified deferred compensation plan

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance