Administrative Coordinator II Occupational Therapy

Location

ST. LOUIS MO 63108

Scheduled Hours

40

Position Summary

This position provides administrative support to the Program in Occupational Therapy with primary emphasis on the Post-Professional OTD Program and the Rehabilitation and Participation Science (RAPS) PhD Program.

Job Description

Primary Duties & Responsibilities:

• For the Post-Professional OTD (PP-OTD) andRAPS PhD Programs establish policies and procedures to maintain student records registration tuition assessment and course grades in accordance with FERPA regulations and University policies.

• Provide general administrative support including scheduling appointments meetings and travel arrangements. Maintain files perform mailings photocopying faxing; monitor office and program supplies and procures supplies. Administer/prepare reports minutes correspondence lectures and administrative materials required for the direction of the department.

• Coordinate staff services interoffice activities schedules programs/projects and related administrative needs related to RAPs PP-OTD etc.

• Answer general program-related questions from students faculty and others; enter/update student registration and information into appropriate application or data systems. Assist with new course listings provide special formatting for course offerings plan and administer student advising reporting process.

• Coordinate manage and update communications for school/department/center including verbal written and electronic communications and websites which may include initiating/reviewing drafts of various communications.

• Plan logistics and provide administrative support for the application admissions and onboarding processes.

• Plan logistics and provide administrative support for program courses meetings conferences and events including all details associated with event; negotiate with vendors; oversee troubleshoot and resolve special situations that arise during event. Manage event budget.

• Maintain established departmental policies procedures and objectives including regulatory records for license reports and notifications as necessary.

• Assist with visitors and customers questions and needs.

• Serve as administrative liaison between the program and university entities (e.g. for the RAPS Program the School of Medicine Graduate Program Council).

• Support faculty and administration in delivery of online learning through the creation review and maintenance of course materials in an online learning management system (Canvas) and other platforms as needed (i.e. Zoom).

• Provide administrative support for management of personnel including management of contracts payment schedules performance reviews and other related details.

• Perform other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Drivers License:

A drivers license is not required for this position.

More About This Job

Preferred Qualifications

• Intermediate computer skills including knowledge of computer applications and programs including Word Outlook Excel PowerPoint and Access.

• Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.

• Ability to follow-up.

• Ability to manage multiple tasks simultaneously.

• Ability to establish and streamline daily workflows and independently resolve operational inefficiencies as related to assigned tasks.
• Ability to use discretion effective people skills and social skills to ensure appropriate interactions with University administrators and visitors.

• Ability to proactively seek answers from within and outside University resources.

• Ability to handle sensitive confidential information.

• Ability to work independently without close supervision.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Canvas by Instructure Computer Literacy Detail-Oriented Financial Applications Microsoft Excel Microsoft Outlook Microsoft PowerPoint Microsoft Word Office Equipment Payroll Systems Supervision Workday Software

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including ones qualifications and performance equity with others in the department market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and as applicable for the position other background checks drug screen an employment and education or licensure/certification verification physical examination certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation 10 recognized holidays and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges annual health screenings mental health resources mindfulness programs and courses employee assistance program (EAP) financial resources access to dietitians and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care Weve got you covered.

• WashU covers the cost of tuition for you and your family including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies detailed benefits and eligibility please visit: StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race ethnicity color national origin citizenship (where prohibited by federal law) age religion sex sexual orientation gender identity or expression disability protected veteran status or genetic information.

Required Experience:

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