Purchasing Assistant

Job Description

Job Description

We are looking for a detail-oriented Purchasing Assistant to support procurement operations for a manufacturing organization in Signal Hill, California. This Long-term Contract position will help coordinate material and service purchases, manage internal transfer activity, and maintain strong communication with suppliers and internal teams. The role is well suited for someone who thrives in a fast-moving environment, handles transactional work accurately, and delivers responsive service to both branch locations and corporate stakeholders.

Responsibilities:
• Process and release purchase orders and inter-branch transfer requests based on daily reports and direction from purchasing leadership.
• Coordinate special-order purchasing needs and ensure requested materials are entered and routed accurately within required timeframes.
• Monitor assigned product categories for internal transfers and keep order activity moving efficiently across locations.
• Review open and overdue orders each day, follow up on pending items, and help resolve delays with vendors or internal contacts.
• Communicate order status, changes, and exceptions clearly to branch teams, office staff, and other internal customers.
• Enter purchasing information with a high level of accuracy and update records to reflect current order details and availability.
• Build and maintain strong working relationships with suppliers and colleagues while supporting smooth purchasing department operations.
• Assist with additional procurement and administrative tasks as needed to meet business priorities.• High school diploma or equivalent required.
• Previous experience in purchasing, procurement support, or a related customer service role.
• Working knowledge of Microsoft Office, including Word and Outlook.
• Strong data entry skills with the ability to review reports and make accurate updates.
• Basic familiarity with database systems; experience with ERP or purchasing platforms such as Infor is preferred.
• Effective written and verbal communication skills for working with vendors and internal teams.
• Ability to manage multiple priorities in a deadline-driven, fast-paced environment.
• Detail-oriented, dependable, and collaborative approach to working with coworkers and management.