Office Administrator

Office Administrator

Location: Needham, MA, US, 02494 Compensation: $25 per hour Schedule: Monday - Friday 10 am- 6:30 pm

Basic Requirements: Previous cashier/cash office experience preferred. Must be willing to cross train to learn other Office Administrator duties to cover for vacations and absences. Experience with Microsoft Suite preferred. SAP experience a plus!

Build a career where your work matters to the business, the customer, and the communities we serve. Be part of Coca-Cola Beverages Northeast, a locally rooted, people-first organization where meaningful work, long-term growth, and community impact come together.

Why Coke Northeast? You'll join a company that serves local communities across the Northeast and invests in the people behind the work. You'll be part of a culture that values development, collaboration, and fresh perspectives at every level. You'll build a career with the scale, stability, and opportunity of a trusted, iconic brand.

Job Description

The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures.

Essential Duties & Responsibilities:

• Review and verify end of day driver paperwork
• Ensure proof of deliveries are included in driver paperwork
• Prepare driver paperwork for imaging
• Maintain missing documents log
• Research and resolve driver overages and shortages
• Run daily route status report to verify that all delivery routes have been settled
• Review settlement exception report and resolve issues
• Report settlement issues to accounting department
• Troubleshoot handheld issues impacting settlement
• Maintain cash reconciliation and driver deposit log
• Perform cashiering duties including Fed-Ready status of deposit
• Prepare deposit for pick-up by armored car service
• Ensure security of route cash
• Receive and verify full service bag count
• Count full service cash and finalize handheld
• Validate proper use of cash drop log
• Research mail checks, print back-up and code in Payment Manager
• Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned

Job Requirements

High school diploma, GED or equivalent required. Associate's degree or equivalent preferred. 2-5 years of experience in an office environment required. Experience in cash room environment preferred. Experience using BASIS route accounting system preferred. Strong analytical, organizational and problem solving skills. Strong attention to detail and accuracy skills. Basic proficiency in Microsoft Office applications including Outlook, Excel and Word. Valid driver's license, driving record within policy guidelines, and insurance that meets company requirements. Ability to occasionally travel, as business needs require.

Eligible employees may have access to a comprehensive benefits package, which may include medical, dental, and vision insurance, a 401(k) with company match, life insurance, paid time off, fitness reimbursements, tuition reimbursement, employee discounts, scholarship opportunities, and more. *Benefits eligibility and offerings may vary based on position, location, employment type, and union governance.

Background Verification Employment with Coke Northeast is contingent upon the satisfactory completion of a pre-employment background verification. Depending on the role, this process may include a criminal background check, drug screening, and/or review of driving records in accordance with company guidelines and applicable laws.

Equal Opportunity Employer Coke Northeast is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, disability, or any other legally protected status under federal, state, or local law.