Office Administrator

Office AdministratorOnsite – Wilmington, MAPart Time – 30 hours per weekJoin Our Team!Viant is seeking a highly organized and detail-oriented Office Administrator to support daily front office operations and ensure a smooth, welcoming environment for staff and visitors. This part-time, 30-hour-per-week role involves a variety of administrative, logistical, and customer service responsibilities, including office coordination, data entry, event planning, and basic bookkeeping. Ideal candidates will bring 3–5 years of experience, strong communication skills, and proficiency in Microsoft Office tools.Essential Duties And ResponsibilitiesCoordinates day-to-day front office operations, which include: reception, phone management, mail, administrative support, shipping and receiving, projects, data entry, meeting coordination, etc.Ensures quality customer service to clients, visitors and staffOffice administration:Oversee shipping and receiving logisticsSupport the design and development team with office tasks such as customer lunches, conference room set ups, special projects, etc.Assist with basic bookkeeping including invoice payments and credit card reconciliation.Maintain accurate data entry and organized filing systemsManage procurement of general office, lab, and kitchen supplies. Ensure all inventory spaces are stocked and well maintained.Schedule office equipment maintenancePoint of contact for building maintenance and management.Facilitate monthly town hall meetings and organize company events.Environment Health and Safety contact for the siteParticipates in various teams, projects or company meetingsComplies with all work rules including those pertaining to safety, health, quality, and the Quality Management SystemPerforms other duties as necessaryFollow and adhere to standard workQualifications3-5 years experience working within a professionally managed business; Prior operations, customer service or purchasing/buying experience preferred.Demonstrated ability to use Word, Excel, PowerPoint, Outlook with proficiency; Advanced Excel skills preferredAble to communicate effectively in English; demonstrated success with verbal and written business communicationsThis individual must have the ability to interface with customer, employees and management at various levels within the organizationMust be detail-oriented, organized and able to handle multiple projects simultaneouslyMaintains a high level of professionalism, integrity and trust; Able to handle sensitive information and maintain confidentialityMust be able to work under pressure to meet deadlines and changing prioritiesWhile rare, position may be required to work evenings/weekends to meet deadlinesExcellent Excel, Word, Power Point skills