Administrative Assistant

Administrative AssistantDO NOT APPLY DIRECTLY THROUGH THIS SITE. APPLY THROUGH middlesexda.com. This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The support staff provides overall critical administrative support to Assistant District Attorneys and other professional staff of the Middlesex District Attorney's Office. This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the Middlesex District Attorney's Office in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines.Primary Responsibilities:Administrative supportData entry into case management system (DAMION)Create files, copy documents, manage internal and external mail flowAnswer telephones, direct callers and visitorsManage daily schedule for individual(s) assigned to supportPrepare letters, draft correspondence, manage spreadsheets, print reportsAssist with communication of information and transfer of material internally and externallyQualifications:Strong written and verbal communication skills Ability to assess and address issues and matters in a timely fashion Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment Ability to work independently and as part of a team Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility Ability to accurately and timely manage and update data in an electronic case management system Excellent organizational and project completion skills, with a strong attention to detail Proven ability to meet firm deadlines Strong computer skills. Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook Outstanding interpersonal skills and professional workplace etiquette Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters An understanding of the role of a modern prosecutor's office within the criminal justice system and the community A sincere interest in the public sector and the work of the Middlesex District Attorney's Office A valid driver's license, as travel across Middlesex County may be required A background check is required Bachelor's degree Prior experience working in a professional office environment Experience with the Commonwealth's DAMION case management system Experience working with spreadsheets, proper formatting, data sorts & data base queriesPrimary Location: United States-Massachusetts-Woburn - 15 Commonwealth AveJob: Legal ServicesAgency: Northern (Middlesex) DASchedule: Full-timeShift: DaySalary: 43,000.00 - 43,000.00 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Colleen Flaherty - View phone number on click.appcast.io