PROJECT MANAGER 1

Job Description

Job Description

WESTCHESTER, NY

Job Title:

• Project Manager I

Who we are:

Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY. Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and national clients. Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit for more information.

Summary/Objective:

The Project Manager (PM I) will serve as a vital team member partnering with the Lead Superintendent while reporting to the Project Executive on the full scope of the project. The PM I will be responsible for Document Control & Procurement Management, Communication, Cost Management, Project Reporting Management & People Management while representing Callahan Construction Managers throughout the full project cycle. The PM I will also have complete oversight in managing the Assistant Project Manager on task completion.

Essential functions:

Safety

• Assist the Lead Superintendent in developing and maintaining a safety culture for the project.

• Perform 4 safety inspections per month

• Discuss safety at weekly team meetings

Document Control and Procurement Management

• Understand the Plans, Specifications & Contracts of the project

• Understand the Owner Contract, including terms, qualifications, allowances, phasing, and logistics

• Track and manage all critical material deliveries throughout the project duration (submittal management and procurement log)

• Manage risk prevention on site (Subcontractors and 3rd tier Subcontractors) by ensuring subcontracts, insurances, and Exhibit Q-1s are in place prior to mobilization

Communication:

• Develop & maintain positive, professional relationships with the Owner, Architect, Subcontractors and Project Team

• Manage the daily activities of the project and proactively plan for upcoming needs

• Control the prompt flow of information to Owners, Consultants & Subcontractors

• Effective presentation skills for project updates

• Effective communication with subcontractor PM and Foremen to establish good working relationship, minimize conflicts and encourage bidding on other Callahan projects.

Cost Management:

• Project Buyout

o Create detailed & complete scopes of work

o Scope review of all bidders and negotiation of the best price and scope for Callahan

o Complete Buyout in advance of the needs of the project schedule

• Review and supervision of the job cost control system

o Set up job cost budgets

o Monitor and manage all field purchases

o Monitor and manage labor usage

o Responsible for the bottom-line project profitability

• Creating and updating of monthly cost report, including accurate forecasting of cost to complete projection

• Coordinating & Leading quarterly cost meetings

• Oversee the monthly Owner & Subcontractor Requisition processes

o Monitoring & Reviewing 3rd tier vendor payment compliance

• Leading and executing change management processes

• Reviewing change requests against subcontract scopes of work

• Working along with the APM, promptly pricing all change requests, thoroughly vetting all Subcontractors pricing, and submitting accurate proposals to the Owner with time extensions where required

• Overseeing prompt issuance of Subcontractor change orders to keep work flowing on site

• Effectively negotiate subcontractor change orders that impact the “bottom line”

Project Management & Reporting:

• Creating the baseline schedule & taking an active part in monthly schedule updates that accurately reflect current procurement status, shop drawing process, project impacts and delays, and Subcontractor staffing and production. Assist with the development of break out schedules for critical or complex areas

• Planning work in advance to eliminate conflicts in plans, specifications or between trades

• Review and supervise Risk Management & Safety Program to protect Callahan against personal injury, property damage and public liability

• Plan and manage the turnover process with field staff

• Prepare and take appropriate actions in relation to union interruptions

People Management:

• Managing & ensuring accuracy of APM work product

• Leading team to ensure project success

• Mentoring Assistant Project Managers

Required education and experience:

• Bachelor’s Degree (Preferably Engineering, Construction Management or Architecture)

• 5+ Years Experience

• Prior Experience in a construction setting (Construction Management)

All qualified applicants will be afforded equal opportunity. There shall be no discrimination based on race, color religion, sex, sexual orientation, gender identity, national original or on an applicant’s status as a protected veteran or as individual with a disability.