Legal Administrative Assistant

Job Description

Job Description

Job Title: Legal Administrative Assistant

Location : Houston, TX

Pay: $27 - $30 / Hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Type: Contract-hire

Position Summary:

The Legal Administrative Assistant provides administrative and organizational support to the legal team, helping ensure the efficient day-to-day operation of the department. This role requires strong attention to detail, discretion, organization, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide day-to-day administrative support to the legal team, including correspondence, document preparation, filing, scanning, copying, and maintaining records.
• Manage legal calendars, including scheduling meetings, appointments, deadlines, court dates, and other important legal events.
• Coordinate and maintain communication with vendors and outside service providers; monitor invoices and assist with resolving issues as needed.
• Prepare, organize, and maintain legal documents, files, and confidential records.
• Assist attorneys and legal staff with administrative tasks, projects, and special assignments.
• Coordinate meetings and conference calls and prepare materials as needed.
• Track deadlines and follow up on outstanding items to ensure timely completion.
• Assist with expense reports, invoices, and other departmental administrative processes.
• Maintain accurate electronic and physical filing systems.
• Handle confidential and sensitive information with professionalism and discretion.
• Provide general administrative support to ensure the legal department operates efficiently.

Qualifications:

• 3–5 years of experience providing administrative support in a legal environment.
• Associate’s or Bachelor’s degree or paralegal certification preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, required.
• Experience with Clio or other legal practice management software preferred.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills and the ability to work effectively with attorneys, staff, vendors, and external contacts.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.