Media Production Project Coordinator

Media Production Project Coordinator

Software Resources has an immediate job opportunity for a Media Production Project Coordinator with a major corporation in Lake Buena Vista, FL. 4 days per week on-site, Fridays remote.

Must haves:

• 2D and 3D software
• Shotgrid or Airtable Excel important to have
• Ideal to have Maya, Aftereffects

Job Description

The Media Production Project Coordinator supports the Digital Producer and/or Assistant Digital Producer with the design, production and implementation of digital media elements throughout a project's life-cycle up through and including Final Installation and Delivery. This role is an integral member of the digital production team and is responsible for the day-to-day coordination and facilitation of multiple necessary and significant tasks inclusive of creating shot breakdown sheets, organizing and tracking visual effects live-action plates, CG assets, and shot data in Shotgrid, communicating with vendors and other digital disciplines on delivery information, managing artist assignments, note-taking, and vendor i/o validation. This role is also responsible for supporting on site media installation work, coordinating site access, evaluating technical and creative dependencies required for media work, and facilitating work sessions in service of the overall show milestones. This position requires solid communication abilities, interpersonal skills, and producorial instincts working with artists, vendors, technical programmers, engineers, creative directors, and senior management. This position requires the ability to be flexible and proactive, take direction well, and present a positive image for the team - seeking mentorship, guidance and insight as needed.

Primary Responsibilities

• Updates and maintains the Media Production ShotGrid project and Master Tracker - inclusive of artist assignments, task status, artist notes, scene and setup details, and media ingest records to ensure the data, schedule dates, and pertinent information are accurate

• Tracks asset and visual media clip licensing for clearance approval by the Studio Legal department

• Coordinates invitees for digital meetings, work sessions, and reviews to ensure critical parties can attend, and raises issues with solutions to the Digital Producer as needed

• Downloads Dailies, create playlists in ShotGrid and Moxion, and works with the vendor on assets and multi-week deliveries

• Demonstrates in-depth understanding of visual effects workflow inclusive of live action plate processing, CG, and compositing workflows when taking notes and dialoguing about processes clearly and concisely with producers and digital artists

• Ensures the digital artists have access to the assets and files they need from the different show disciplines and from outside vendors

• Schedules artist rounds for the Digital Supervisor and documents action items in ShotGrid.

• Prepares digital delivery packages for reviews and turnovers with direction from the Digital Supervisor – inclusive of assembling assets for presentations, compressing digital files for web sharing, and watermarking media as needed

• Strategizes with the Digital Producer and Media Producer on preparation for Installation, inclusive of building and tracking the trip schedule with start/end dates, purchasing expendables to support the team, supporting technical playback of the media, and troubleshooting issues as they arise

• Facilitating on site Media Installation, participating in documenting action items, tracking progress, attending Daily Musters or Scheduling meetings and keeping abreast of up-stream or down-stream show integration tasks as it relates to Media Integration.

• Facilitates on-lining and off-lining of digital deliveries including documentation, quality- controlling the deliveries and prioritizing early versions that can be backed up and archived as new ones arrive

Communication

• Communicates clearly and respectfully with the artistic and technical teams, and with senior production and project leadership

• Demonstrates excellent meeting-facilitation, presentation, and collaboration skills to ensure production team members are aligned on project objectives

• Communicates respectfully with vendors regarding deliveries to alleviate issues with Aspera transfer challenges, corrupt frames, naming conventions, and other I/O related needs

Skills/Experience

• BA/BS in television, film, entertainment or tech with focus in producing strongly desired

• Necessary to have 1-3 Years VFX production experience in a VFX facility preferably with live action or installation experience. Theme park attraction digital media production experience a plus

• Experience coordinating in a creative and digital pipeline inclusive of scheduling, digital asset management, CG pipeline experience and toolset understanding

• Understanding of live action and digital media technologies, processes, toolsets, vocabulary, and production pipelines

• Excellent written and verbal communication, presentation, and articulation skills. Ability to grasp, explain and document digital concepts and workflows for a variety of audiences

• Collaborative work ethic to adhere to direction, manage under pressure, prioritize multiple tasks, and maintain a positive outlook for the team

Software:

• Proficient in: MS Office, Smartsheet, PowerPoint or Keynote, ShotGrid, Airtable, Excel, Photoshop
• Understanding of 2D and 3D software and design packages such as: After Effects, Premiere, Maya, Revit, Rhino, Unreal, Unity, and Motion builder

Required Education

BS or BA degree

About Software Resources

Software Resources, founded more than 3 decades ago, is a trusted staffing partner specializing in Technology (IT, Creative, & Marketing), Finance, & Accounting placements. We work with companies nationwide that need skilled professionals and connect them with candidates like you looking for the right opportunity. We are always looking for professionals at all experience levels and in various specialties to meet our clients' hiring needs. As a member of our team, you will have access to benefits including medical, dental, and vision coverage, a 401(k) with company match, short-term disability, life insurance with AD&D. If this position fits interests you, we encourage you to apply. You can view all our job openings at Software Resources Careers.