Recruiting Coordinator

A Fast Growing AI Robotics Company Full time Location Work environment In-person Expected pay amount 65.00 - 85.00 USD Per Hour Schedule 40 hours a week, Monday-Friday 12 month contract HireArt is helping our client find an experienced Talent Acquisition Recruiter to own full-cycle recruiting across the organization as the company continues to scale. In this role, you'll manage searches end-to-end, from intake and sourcing strategy through interviews, offers, negotiation, and close. You'll recruit across AI/ML, robotics hardware and software, simulation, robot operations, product, business, and executive operations while partnering directly with technical leaders and functional heads. You'll also leverage AI and recruiting data to improve sourcing, candidate evaluation, pipeline management, and overall recruiting efficiency. The ideal candidate has deep experience recruiting within robotics, autonomy, or a comparable deep-tech environment and can move confidently across highly technical and non-technical searches. You are a proactive sourcer, credible partner to technical leaders, and independent operator who uses AI as a meaningful part of your day-to-day recruiting workflow. As a Talent Acquisition Recruiter , you will: Own full-cycle recruiting from intake and role scoping through sourcing, screening, interview design, candidate management, offer development, negotiation, and close. Lead searches across AI/ML, robot hardware and software, simulation, robot operations, product, business, and executive operations without being limited to a single discipline. Develop targeted talent maps and proactively source through outbound outreach, referrals, research labs, university pipelines, conferences, open-source communities, and competitor research. Partner closely with hiring managers to define requirements and evaluation criteria, calibrate on candidate quality, and maintain momentum through regular pipeline reviews. Deliver a high-quality candidate experience through timely, prepared, and transparent communication throughout the recruiting process. Build and refine AI-assisted recruiting workflows for sourcing research, candidate summarization, outreach, scorecard synthesis, market intelligence, and pipeline reporting. Track recruiting metrics, including pipeline health, stage conversion, time to fill, source effectiveness, and offer acceptance, and use insights to adjust recruiting strategies. Maintain accurate ATS data and ensure recruiting processes remain structured, consistent, and compliant. Requirements 5+ years of full-cycle recruiting experience with a demonstrated track record of closing senior and difficult-to-fill roles Direct recruiting experience within robotics, autonomy, or a comparable deep-tech company combining physical products and machine learning Demonstrated experience recruiting across AI/ML, hardware, and software engineering, as well as non-engineering functions such as operations, product, and business Strong technical fluency with the ability to evaluate resumes, technical profiles, research papers, or GitHub profiles and engage candidates in substantive conversations about their work Hands-on experience incorporating AI assistants into recruiting workflows, including experience with AI agents or agentic workflows Strong proactive sourcing skills using Boolean and X-ray search, LinkedIn Recruiter, GitHub, Google Scholar, and other relevant sourcing channels Demonstrated ability to close candidates while navigating competing offers, compensation and equity discussions, relocation, and visa considerations Experience with applicant tracking systems such as Rippling, Greenhouse, Ashby, Lever, or similar platforms and comfort working within a metrics-driven recruiting process Excellent written and verbal communication skills with the ability to create effective candidate outreach and provide clear candidate assessments to hiring teams Ability to work onsite Monday through Friday in San Francisco, CA Ability to operate independently and manage searches with limited supervision Preferred Qualifications: Experience recruiting during a period of rapid post-funding headcount growth An established network within the San Francisco robotics and AI community Experience recruiting research-focused candidates with PhDs, publication records, or research lab backgrounds Familiarity with hardware development timelines and how recruiting plans align with build and testing milestones Experience building prompt libraries, custom AI agents, or internal AI tools for recruiting or talent teams Flexible Spending Account for healthcare-related costs HireArt covers all costs for short- and long-term disability and life insurance 401k package Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the San Francisco, MA area. HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp. #J-18808-Ljbffr