Accounting Coordinator

The Accounting Coordinator supports the accounting department by managing both Accounts Payable and Accounts Receivable functions. This role is responsible for processing invoices, posting payments, reconciling accounts, and ensuring accurate financial transactions.

This position works closely with a small, tenured team and reports directly to the Accounting Supervisor. Success in this role requires strong attention to detail, reliability, and the ability to handle transactional accounting responsibilities in a structured environment.

Key Responsibilities

Accounts Payable:

Process and enter vendor invoices accurately into the system

Match invoices to purchase orders and supporting documentation

Apply appropriate coding and payment terms

Identify and resolve discrepancies, including duplicate entries

Support month-end and year-end close processes

Provide support to internal teams and respond to inquiries

Accounts Receivable:

Process and post customer payments accurately (including lockbox transactions)

Reconcile payment details and ensure proper application

Monitor AR aging reports and follow up on past-due accounts

Investigate and resolve payment discrepancies and customer inquiries

Communicate effectively with internal teams regarding account status

Support reporting and documentation for financial tracking

Qualifications & Experience

2+ years of Accounts Payable and/or Accounts Receivable experience preferred

Associates or Bachelors degree in Accounting, Finance, or related field preferred (or equivalent experience)

Basic understanding of accounting principles

Strong attention to detail and accuracy

Ability to work in a high-volume, deadline-driven environment

Technical Skills

QuickBooks (preferred; ~1 year experience ideal)

Proficiency in Microsoft Office, especially:

o Excel

o Word

o Outlook

Nice to haves:

Experience with bill.com is a plus

Experience with ERP systems is a plus

Ideal Candidate Profile

Reliable and consistent performer

Detail-oriented with strong organizational skills

Comfortable performing routine, transactional accounting tasks

Strong problem-solving and analytical thinking abilities

Effective communicator with a team-oriented mindset

Additional Notes for Agencies

This is a hybrid AP/AR role, so candidates must have experience in both areas

Focus on candidates who demonstrate stability, attention to detail, and the ability to handle repetitive processes efficiently

QuickBooks experience is preferred but not required if candidate shows strong foundational accounting skills