Accounts Payable Specialist

Accounts Payable Specialist (Process & Systems Focus)A growing organization in Deer Park, TX is seeking an Accounts Payable Specialist with 3–5+ years of full-cycle AP experience and a strong aptitude for systems and process improvement. This role goes beyond traditional invoice processing—ideal for someone who is technically curious, detail-oriented, and able to identify opportunities to streamline workflows and support ongoing automation initiatives.The ideal candidate will thrive in a high-volume environment while also understanding how systems, data flow, and processes connect to improve efficiency and accuracy across the AP function. Experience with Viewpoint (Vista Construction Accounting Software) is highly preferred.Key ResponsibilitiesProcess high-volume invoices with accuracy, ensuring proper coding, approvals, and supporting documentationReview and validate AP workflows, identifying opportunities to improve efficiency and reduce manual touchpointsEnter and manage invoices within the AP system, ensuring data integrity and consistency across platformsPartner with internal teams to support system enhancements, implementations, and automation initiativesServe as a key point of contact for vendors—resolving discrepancies, researching issues, and improving communication processesReconcile vendor statements and proactively resolve outstanding itemsAssist with month-end and year-end close, including accruals and account reconciliationsReview and process employee expense reports in alignment with company policyFacilitate vendor payments, ensuring proper setup, tax documentation, and compliance with internal controlsIdentify opportunities for early payment discounts and process improvements within payment cyclesSupport sales tax calculations and reporting based on invoice activityMaintain accurate and organized financial records, including petty cash and supporting documentationContribute to the documentation and standardization of AP procedures as systems and processes evolveQualificationsHigh school diploma required; Associate or Bachelor's degree in Accounting, Finance, or Business preferred3–5+ years of full-cycle Accounts Payable experience in a mid-sized or high-volume environmentExperience with ERP/accounting systems; Viewpoint (Vista) strongly preferredDemonstrated ability to identify inefficiencies and improve processes within AP workflowsStrong understanding of GL coding, expense reports, and invoice processingIntermediate to advanced Excel skills (data organization, reconciliation, basic analysis)Experience supporting or adapting to system implementations or process changes is a plusStrong attention to detail with the ability to manage multiple prioritiesCore CompetenciesSystems-oriented mindset with the ability to understand how processes connect across platformsStrong problem-solving skills and proactive follow-upHigh level of accuracy and accountabilityEffective communication skills with both internal teams and external vendorsAbility to work independently while contributing to a collaborative team environmentSoftwareMicrosoft Office (Excel, Outlook, Word), Viewpoint (Vista), SharePoint, and other accounting/ERP systemsWhat Makes This Role UniqueThis is an opportunity to step into an AP function that is actively evolving. The organization is focused on improving systems and automation, and this role will play a key part in supporting that transformation—not just executing tasks, but helping improve how the work gets done.Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!