Associate, Brand Advertising - Agency Meeting Coordination & Administrative Support

Associate, Brand Advertising - Agency Meeting Coordination & Administrative Support Join to apply for the Associate, Brand Advertising - Agency Meeting Coordination & Administrative Support role at Capital One This is an exciting opportunity for a talented marketing or operations professional to join Capital One’s Brand Advertising Team as an Associate, serving as a key program manager and contributor to enable Advertising Operations. This person should have past experience in project management and operations, within creative development, agency management or executive support with a strong set of project management and organizational skills, and a collaborative spirit to work across the team. What You’ll Do Own advertising agency meeting scheduling ("Agency coordinator") Own meeting invite details—coordinating attendee availability, reserving rooms in various COF locations, Zoom dial-in, other key information, and adjusting meetings as conflicts arise Liaise with advertising agency, Advertising team, and Social teams to schedule agency meetings Attend agency status meetings, listening for upcoming meetings, thinking ahead to major conflicts or considerations and sharing context Understand executive calendar complexity and build strong relationships with Executive and Administrative Assistants to find meeting options, propose solutions, and adjust meetings when needed Prioritize meetings and schedule accordingly, reaching out to those on the working teams to provide guidance or context when needed Manage advertising agency meeting tracker with agency for all meeting requests Responsible for scheduling and developing agenda for "Ad Team Connect" meeting (internal meeting) Have curiosity about the advertising process and understanding of the role the meetings play, including a desire to be a valued member of the team working in close collaboration with the overall team Keep Advertising team well‑managed through gathering, maintenance, and storage of team artifacts and shared resources G‑drive management and permissions/recertification Workfront storage and organization Own and manage reference drives for historic and reference materials (i.e., contracts,, final creative, rotation documents) Own, manage and update calendars for creative development and upcoming productions for regular distribution to a variety of partners which may include versioning for unique needs of different groups Work with other Ad team members to identify possible Brand store items from shoots and coordinate getting that to fruition with Company Store POC Update and maintain a document of recent creative work ("What’s on the Shelf?") across for Advertising team listing rights, linking to research, and noting any other key information to inform decisions on whether that creative should be utilized again and what it would entail to make it viable Project management & support of our Legal review function and grow into audit and controls testing processes Meeting coordination and scheduling Build relationships with Legal admins, frequent communication on upcoming needs, meetings, and where we are waiting on legal feedback Calendar views and context to attorneys on upcoming creative and productions requiring Legal review Bundling of materials for approval and stewarding them through the process ensuring all lawyers have approved Centralize storage of all Ad Team legal docs Scanning of monthly legal guidance document, scan for impact to Ad team, distribute Learn audit/controls testing processes and help others pull and package information needed Who You Are Your curiosity is endless. There’s always something else to learn. You’re flexible and not afraid of change—in fact you welcome the challenge. You share your point of view, but seek out what might be missing and listen. You have big ideas and know the best ones are driven by proof, persistence and patience. You’re a storyteller. You simplify the complex and compel your audience to act. You know how to enjoy yourself. While fun isn’t mandatory, it certainly seems to follow you. You care—about the work, your team and the customers you serve. Basic Qualifications High School Diploma, GED or Equivalent Certification At least 2 years in a marketing, advertising, administrative support, or project management role Preferred Qualifications Bachelor’s Degree or Military Experience 2+ years in a marketing or advertising project management role 1+ years of experience managing creative development in a variety of channels with diverse stakeholders 1+ years of calendar management supporting multiple executives 1+ years working with significant regulatory requirements or brand governance programs Proficiency in Google Calendar and working knowledge of other G‑Suite tools Understanding of advertising principles, creative, and media agency functions Strong oral and written communication skills with email, Slack, in‑person, Zoom Strong organizational skills and ability to manage and prioritize multiple projects based on team critical needs Strong judgment and teamwork skills to build relationships with groups in Brand and with frequent non‑Brand partners (Legal, Agency teams) Detail oriented with comfort working in a fast‑paced environment At this time, Capital One will not sponsor a new applicant for employment authorization for this position. McLean, VA: $80,100 - $91,400 for Associate, Brand Richmond, VA: $72,800 - $83,100 for Associate, Brand Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter. This role is also eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). Incentives could be discretionary or non discretionary depending on the plan. Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being. Learn more at the Capital One Careers website. Eligibility varies based on full or part‑time status, exempt or non‑exempt status, and management level. This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23‑A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901‑4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at View phone number on click.appcast.io or via email at View email address on click.appcast.io. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. For technical support or questions about Capital One’s recruiting process, please send an email to View email address on click.appcast.io Capital One does not provide, endorse nor guarantee and is not liable for third‑party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC). #J-18808-Ljbffr Capital One