Administration Assistant

Job Description

Job Description

We’re looking to add an  ADMINISTRATIVE ASSISTANT to assist in our property management department on Long Island . We are an established real estate owner/management company in business for 85+ years with properties in Manhattan, Queens, Brooklyn, Scarsdale and the Bronx.

 

Candidates must be self-driven, reliable, willing to learn and be resourceful. Strong computer skills, proficient writing skills and strong communication skills are a must. This is an incredible opportunity for extremely organized individuals that thrive in a fast paced environment that requires multi-tasking, the ability to time manage and transition from task to task with ease. The successful candidate should be capable of working with employees throughout the organization and interacting with building residents as well.

 

Responsibilities, to include but not limited to :

• Provide timely, efficient and accurate assistance to our team of property managers with the processing of work orders, invoices, estimates, and various administrative duties
• Quality control and confidentiality of all documents received and reporting as required;
• Must have excellent computer skills and be able to pick up new programs quickly;
• Work as a liaison between the property managers and various internal departments within our organization such as AR, AP, maintenance, etc;

· Interface with various vendors;

· Assist Property Managers with the administrative tasks pertaining to leasing processes, coordinate with property managers and building superintendents to schedule walk-throughs and or inspections of apartments;

· Assist Property Managers with tenant relations and address resident concerns to ensure satisfaction with management;

· Prepare and distribute tenant communications and notices;

· Maintain a strong professional presence and be well spoken and articulate in all interactions with residents and vendors;

· Maintain proper files for your assigned to your respective Property Managers; and

· General administrative tasks. 

Qualifications:

• At least 3 years of experience working in an administrative capacity in the real estate field or event maintenance/supply house companies.
• Working knowledge of a multi-line phone system.
• Time management, organizational and strong communication skills.
• Ability to multi-task and provide quality assignments.
• Ability to work in a fast-paced environment and make responsible decisions quickly
• Dependability and self-responsibility is required.
• Hardworking team player

Our office is located in Long Island. Please do not apply if you are not able to travel to Nassau County every day for work!

 

Benefits available and two office catered meals provided weekly.