OPS SECRETARY SPECIALIST

Ops Secretary Specialist

The Florida Department of Environmental Protection (DEP) is looking for a self-motivated park service professional to fill an Ops Part Time Secretary Specialist position, providing visitor services and administration skills. The applicant must possess strong customer service skills, understand how to work Point of Sale and be able to work independently when required. This position assists in planning, coordinating, and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists Park Manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions. Performs and directs data entry required to maintain park records. Maintains Park archival and resource files. Performs or directs adjustments to cash register as needed. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations, and travel. Develop management reports and summaries for use in making management decisions and planning park activities, services, and resource management. Monitors and audits park revenue procedures and related reports. Assists in assuring park compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations. Processes technical park correspondence, investigates subject matter and prepares replies. Park maintains property records. Performs other related duties as required.

In carrying out the duties of this position, the incumbent is always expected to be aware of and abide by the Department's Standards of Conduct, as well as all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Compliance with the processing requirements of Chapter 215.422, F.S. are mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Required Knowledge, Skills, and Abilities: KNOWLEDGE OF: Administrative principles and practices Methods of data collection Principles and techniques of effective verbal and written communications SKILLS IN: Use of office equipment including computers and related software including Microsoft Office Suite ABILITY TO: Collect, evaluate, and analyze data relating to accounting, personnel, purchasing and report writing Prepare correspondence and administrative reports Understand and apply applicable rules, regulations, policies, and procedures Utilize problem solving techniques Work independently Plan, organize and coordinate work assignments Communicate effectively verbally and in writing Establish and maintain effective working relationships with others Maintain a valid driver license Assist in formulation of budget preparation

Minimum Qualifications: Valid Driver's License Successful completion of background screening will be required for this position. Pay: $15 an hour

Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work: Camp Helen State Park (office location) 23937 Panama City Beach Pkwy. Panama City Beach, FL 32413 Camp Helen State Park is located in Bay County and is bordered by the Gulf of Mexico and by Lake Powell, the largest coastal dune lake in Florida. This 180-acre park has a recreation area, trail system and prehistoric middens and mounds. Eden Gardens State Park is in Walton County. The park consists of approximately 163 acres that was part of the Wesley homestead. Ornamental gardens sprinkle the grounds which primarily consist of camellias and azaleas. Picnic pavilions, restrooms, a 1-mile hiking trail, and one rental facility are also located at Eden Gardens. The Park is a very popular spot for weddings, Wesley house tours, picnicking, wildlife viewing and fishing. Resource management activities include invasive/exotic plant removal and cultural resource facility maintenance.

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's benefits package for eligible OPS employees includes: Participation in state group insurance (must meet eligibility requirements*). State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial). Flexible Spending Accounts; And more! For a complete list of benefits, visit

Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: View email address on click.appcast.io View email address on click.appcast.io An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: PANAMA CITY BEACH, FL, US, 32413