Police Clerk II

Police Clerk

Under general supervision, to perform a variety of office assistance and law enforcement support duties in the maintenance of Police Department records and reports; to perform counter work with the public; to process warrants; to perform general office support assignments; and to do related work as required. Serves as Disaster Service Worker. FLSA Status: Non-exempt. Bargaining Group: Atwater Police Officers Association (Miscellaneous) Unit.

DISTINGUISHING CHARACTERISTICS

This is the fully experienced level in the Police Clerk class series. Incumbents maintain a variety of Police Department records and reports and provide clerical support to department management. Incumbents may provide support to a board, commission, or committee. This class is distinguished from Police Clerk I by the fact that Police Clerk I's perform many assignments in training and learning capacity.

REPORTS TO

Police Sergeant, other law enforcement management or supervisory staff, or as assigned.

CLASSIFICATIONS SUPERVISED

This is not a supervisory class.

ESSENTIAL FUNCTIONS

Enters information into a computer system, reviewing documents for accuracy and appropriateness of the cited codes; enters citation, report, arrest register, and disposition data into the appropriate data base and/or information system; distributes citations/reports to other law enforcement agencies; reviews information requests and retrieves data from various data bases; serves as a receptionist, providing public information regarding department procedures and practices and selling reports; may administer Live Scan; may process carried concealed weapons renewals; operates the CLETS system to print booking slips, registrations, warrant entries, criminal history, etc.; handles vehicle and property releases; issues bike licenses; issues and types ID cards for City employees; registers sex, drug, and arson offenders; prepares monthly and annual crime and department activity reports; types or uses word processing software to prepare a variety of reports, warrants, statements, statistical data, correspondence, and reports from rough drafts, marginal notes, or verbal instructions; may take notes from dictation or recording and accurately transcribe them; may take minutes of meetings; uses duplicating equipment to make copies of documents and reports; provides information and directions to the public regarding the filing of complaints, etc.; contacts other appropriate law enforcement agencies regarding warrants, disposition of charges, and extradition of prisoners; indexes, selects, cross-references, and arranges records, documents, and correspondence in a variety of files and computerized information systems; verifies the proper recording of documents; handles mail and telephone requests for reports; balances the cash drawer; may process invoices and assist with department budget; may maintain and update inventory of department supplies; may process and carry out purchasing requests for the department; keeps arrest registers and performs NCIC validation and arrest dispositions; handles subpoenas; answers the telephone, exercising basic responsibility in determining the priority of responses and transferring emergency calls to other agencies, as warranted; receives, sorts, and distributes incoming and/or interoffice mail; and may provide administrative support to the Police Chief.

TYPICAL PHYSICAL REQUIREMENTS

Sit for extended periods; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer, telephone, calculator, copiers, and FAX.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with other staff and the public.

KNOWLEDGE OF:

• Modern office methods, practices, and procedures including business correspondence, filing, and standard office equipment operation.
• Correct English grammar, usage, and spelling.
• Proper telephone techniques and procedures.
• Operating policies, procedures, and functions of the Atwater City Police Department.
• Laws, codes, and regulations related to police records and reports and the confidentiality of information.
• Police terminology.

ABILITY TO:

• Operate computerized systems and Teletype equipment.
• Use sound judgment in handling sensitive material.
• Understand and follow oral and written directions.
• Prepare and maintain accurate records.
• Read, analyze, and interpret laws, codes, rules, and regulations.
• Evaluate situations and respond appropriately.
• Use a computer keyboard to enter and extract a variety of data and information.
• Perform a variety of office support work.
• Deal tactfully and courteously with the public and other staff.
• Establish and maintain cooperative working relationships.
• Type and/or use a computer keyboard from clear copy at a speed necessary for successful job performance.

MINIMUM QUALIFICATION

Training and Experience:

• Three (3) years of increasingly responsible office and law enforcement support work experience including training in the operation and use of automated law enforcement information systems and substantial experience in a position requiring frequent public/customer contact; or,
• Two (2) years of increasingly responsible work experience as a Police Clerk I with the City of Atwater.

SPECIAL REQUIREMENTS

• None.

EDUCATION:

• Equivalent to graduation from high school.

LICENSE:

• Possession of a valid California driver's license.