Administrative Assistant

Administrative AssistantJ-U-B ENGINEERS, Inc. is seeking to hire an Administrative Assistant to work in our successful Twin Falls office. Our purpose at J-U-B ENGINEERS, Inc. (J-U-B) is "Helping Each Other Create Better Communities." We foster a supportive and team-oriented environment to solve problems that improve society – while providing employees growth opportunities and an expansive benefits package. We attract and retain the best people because we provide an enriching environment for our employees to build their careers in the communities where they live while using their talents in a team environment. J-U-B offers a clearly defined career path, and a sense of belonging. It is one of the largest professional engineering companies in the Intermountain West, with over 20 offices across seven states. There are ample opportunities to collaborate with other offices on projects, widening your experience and network.What You'll DoThe administrative assistant will perform a variety of duties and responsibilities working closely with Regional Office Manager. Main responsibilities include, but are not limited to:Answer and route office phone calls promptly, correctly and in a courteous mannerSchedule meetings, office events, order food, and run errandsReview and distribute mail and ship packagesMonitor, order, and purchase office supplies as neededMake travel arrangements and training registrationsResolve issues with and maintain office equipment and suppliesAssist with the onboarding of new employees to include new-hire paperwork and working with IT/equipmentPartner with managers, engineers, and staff to understand needs and provide support including technical document reviewComplete special project assignments, such as compiling, printing, binding, and document deliveryOwnership of conference room and kitchen to include organizing and straightening.File management (paper and digital), including archivingCommunicate with staff and distribute important informationCoordinate fleet vehicle maintenance and coordination of usageAssist in planning and executing office activitiesPartner with business integration leader to support local community functions and eventsCollaborate with Finance and Office Manager to develop and maintain budgets for office activitiesMaintain accurate documentation to support office-related accounting and financial transactions in accordance with company policiesTroubleshoot building related issues and follow up with vendors to get issues resolvedOrganize and schedule submittal packets and information, assist with proposal drafts and graphicsCollaborate with other admin staff across the companyRequirementsMinimum Qualifications5 years of customer service or professional office experience preferredMinimum High School diploma or equivalentMust have valid driver's licenseMust be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe AcrobatDemonstrated attention to detail, self-motivation, and initiativeTeam-oriented focus with an interest in making J-U-B successfulBasic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plusWhat We OfferCompetitive salary: $24.00-$26.00 hourly, depending on experienceProfessional development and career growth opportunitiesCoaching and Mentorship programsPerformance bonuses for qualified employeesGenerous vacation and sick leave programs (increases with tenure)Medical, dental, vision, life, and disability insurance401(k) with company match and profit sharingEducation ReimbursementPaid HolidaysHealth club subsidyA collaborative, team-centered work environmentEmployee ownership opportunities after qualified years of serviceThe application window will be open through December 30, 2026. Applications will be reviewed frequently, and interviews may be scheduled throughout the posting period.