Elementary Office Secretary

:

Iowa City Community School District

Office Secretary

QUALIFICATIONS :

• General knowledge of and experience using computers, including word processing ability
• Clerical experience preferred
• Working knowledge of office machines
• Ability to relate to and work with diverse population of students and adults
• Ability to prioritize tasks and complete them expeditiously and accurately
• Evidence of good organizational skills
• Excellent customer service
• Such alternatives to the above qualifications as the District may find appropriate and acceptable.

REPORTS TO : Building Principal

SUPERVISES: n/a

JOB GOALS :

Demonstrates initiative and accuracy in assisting the principal and staff in providing a quality learning experience for students and in developing a sense of community among parents, students, staff and the network supporting the school in order to enhance student learning, promote the overall efficiency of the school system, and maximize the educational opportunities available to each child.

PERFORMANCE RESPONSIBILITIES :

• Public Relations
  • Respond to all questions/concerns of a general nature not requiring specific attention of the principal (lunch money, attendance, school hours, events)
  • Promotes school to the community
  • Register new students and arrange for their orientation to the building
  • Receives and distributes phone messages, mail and notices to staff
  • Meet substitute teachers, familiarize them with the building and show them their room assignment
  • Maintain confidentiality
  • Maintain orderly and inviting reception area
• Clerical Management
  • Carry out office procedures according to district guidelines and/or building policies
  • Create new procedures/forms when need arises
  • Maintain the school calendar and student cumulative files and permanent record cards, recording test scores, attendance, and financial records
  • Collect school fees
  • Telephone parents regarding student absences
  • Prepare attendance reports, issue supplies, and prepare requisitions
  • Operate all office machines and assist all staff in the use of machines
  • Type correspondence, reports, handbooks and other written communication for the principal
• Health Duties
  • Administer first aid and health services to students in the absence of the school nurse
  • File accident reports with CAO
  • Contact parents to report injuries, illnesses
  • Maintain current immunization cards/health records
• Other tasks as assigned.

TERMS OF EMPLOYMENT :

• Salary and calendar year to be evaluated in accordance with the Negotiated Agreement between the SEIU Local 199 and the Iowa City Community School District.

EVALUATION : Performance of this job will be evaluated in accordance with provisions of the District's policy on Evaluation, State Statute, and any applicable Collective Bargaining Agreement.