Executive Administrative Assistant

Manage the Executive Director’s schedule in Google Calendar and Outlook Coordinate meetings, appointments, and recurring events Resolve scheduling conflicts and reflect priorities clearly Prepare agendas and briefing materials Take and distribute meeting notes and action items Follow up on assigned meeting tasks Track ongoing projects and manage deadlines Communicate project progress and updates to the Executive Director Facilitate smooth, aligned cross-team collaboration Plan and coordinate internal and external events Manage event logistics, including venues, invitations, and materials Arrange domestic and international travel, including flights, accommodations, and ground transportation Prepare itineraries and travel documentation Anticipate and resolve travel conflicts or changes Requirements High school diploma required Associate's or Bachelor's degree preferred Exceptional organizational and time management skills Ability to manage multiple priorities Strong written and verbal communication skills High level of discretion Ability to handle confidential and sensitive information Excellent attention to detail and accuracy Entry-level experience level Core Competencies Demonstrates exceptional organizational and time management skills while managing schedules, coordinating meetings, and facilitating cross-team collaboration. Proficient in handling confidential information and ensuring accuracy in all tasks, including travel arrangements and event logistics. Highest-signal resume keywords Google Calendar Management Outlook Scheduling Event Coordination Written Communication Organizational Skills Hard Skills Schedule Management Meeting Coordination Project Tracking Travel Arrangement Agenda Preparation Soft Skills Time Management Attention to Detail Discretion Verbal Communication Conflict Resolution Certifications & Qualifications High School Diploma Associate's Degree Bachelor's Degree Industry Keywords Meeting Notes Action Items Cross-Team Collaboration Event Logistics Travel Documentation #J-18808-Ljbffr Jobtailor