Assistant Program Director - Bilingual (Spanish)

Job Description

Job Description

Counseling In Schools (CIS) is a dynamic community-based organization founded in 1986 with a mission to promote the emotional and social growth of children so that they can thrive in school and succeed in life. For nearly 40 years, Counseling In Schools has created and fostered relationships with local schools, homeless shelters, and communities to enable New York City’s children to thrive – academically, socially, and emotionally. Our expert team includes licensed mental health and youth development professionals who fully integrate into the community, providing programs that equip children, families, teachers, and administrators with the right tools for preventing and coping with the challenges they face. We envision and work toward a bright future, full of possibilities, where each child can flourish and reach their full potential.

Counseling In Schools is currently seeking an Assistant Program Director to work as part of a team of professionals in a Bronx elementary school tasked with the goal of increasing family engagement and communication. The candidate filling this role will be responsible for conducting regular outreach to families including student attendance outreach, coordination and facilitation of workshops and meetings for families, assistance with school event and trip planning, assistance with identification of community resources available to families and more. The ideal candidate must be bilingual in Spanish and have experience working with NYC children and families. 

Key Responsibilities:

Family & Community Engagement

• Build and maintain positive relationships with students, families, school staff, and community partners.
• Serve as a bilingual liaison, providing oral and written communication with families in both English and Spanish.
• Conduct regular outreach to families regarding attendance, academic progress, school engagement, after-school participation, and available community resources.
• Develop and implement family engagement initiatives that strengthen school-home partnerships and promote student success.
• Assist families in accessing community resources, social services, and educational supports.
• Coordinate referrals to internal and external support services as appropriate.
• Foster culturally responsive practices that encourage meaningful family participation.

Student Attendance & Student Support

• Conduct attendance outreach through phone calls, emails, letters, text messages and home visit coordination as needed.
• Monitor attendance trends and collaborate with school staff to develop intervention strategies.
• Support initiatives that improve student attendance, engagement, and overall school connectedness.
• Assist with student mentoring, case management support, and follow-up services as assigned.

Program Administration & Data Management

• Assist with the day-to-day management of Community School and 21CCLC after-school program.
• Maintain accurate program documentation, attendance records, and participant information.
• Perform timely and accurate data entry using program databases and student information systems to track enrollment, attendance, family engagement activities, and program outcomes.
• Prepare reports and assist with collecting documentation for grant compliance and organizational reporting.
• Monitor inventories and assist with ordering program materials and supplies.
• Support compliance with organizational, DOE, and funder requirements.

Workshop Facilitation & Event Planning

• Coordinate and support school-wide events, workshops, family nights, resource fairs, field trips, and community engagement activities.
• Lead and co-facilitate workshops and presentations in both English and Spanish.

• Assist with event logistics, including scheduling, vendor and community partner communication, registration, room setup, volunteer coordination, transportation, refreshments, materials, incentives, and day-of-event operations.
• Create promotional materials and conduct outreach to maximize participation and program enrollment.
• Develop partnerships with community organizations to expand resources and opportunities for students and families.

Collaboration & Leadership

• Work collaboratively with the Community School Director, school administration, teachers, counselors, and community partners.
• Participate in leadership meetings, professional development, and collaborative planning sessions.
• Communicate regularly with families, staff, and stakeholders regarding program activities and services.
• Maintain confidentiality while demonstrating professionalism, cultural responsiveness, and a commitment to equity and inclusion.

• Assist with after-school program management and daily operations.
• Support recruitment, enrollment, retention, and daily operations of the after-school program.
• Perform other duties as assigned by the Community School Director.

Reports To: Community School Director

Qualifications: 

• Bachelor’s degree in Education, Social Work, Human Services, Public Administration, or a related field preferred.
• Bilingual fluency in English and Spanish (spoken and written) is required.
• Experience working in a Community School, 21st CCLC program, after-school program, youth development, family engagement, or related educational setting preferred.
• Experience planning and facilitating family workshops, parent engagement initiatives, and school/community events.
• Experience with data entry, database management; familiarity with student information systems is preferred.
• Strong organizational, communication, and project management skills.

Benefits & Paid Time Off 

• Paid Time Off (PTO):
  15 plus days of PTO plus paid holidays which allows you to recharge and return to work refreshed and motivated.
• Health Care Coverage:
  We understand the importance of your health and well-being. As part of our commitment, we provide a fully company-sponsored plan as well as other options for comprehensive healthcare coverage that includes medical, dental, and vision benefits, ensuring that you and your family have access to quality healthcare when needed.
• Transit Check Program:
  To make your daily commute more convenient and cost-effective, we provide a transit check program that allows you to cover transportation expenses using pre-tax dollars. This benefit contributes to a greener and more efficient commute.
• 401(k) Plan:
  Planning for your future is essential. Our 401(k) plan enables you to save for retirement while benefiting from company contributions, ensuring financial security in your later years.
• Life Insurance:
  Your peace of mind is paramount. We offer life insurance coverage to provide financial support for your loved ones in the event of unforeseen circumstances, demonstrating our commitment to your family's well-being.
• Referral Bonuses:
  We all have friends in our field of work. Refer a friend or colleague to work at CIS and receive a bonus once they join our team!                                                                                                                            
• **Benefits are subject to change.

Compensation: Salary Range: $50,000-$55,000; commensurate with experience

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