Office Support Specialist II

Office Support Specialist II

The Department of Developmental Services (DDS) is seeking candidates for an Office Support Specialist II (OSS II) position at Hogan Regional Center. The selected candidate for this position will be responsible for the administrative and clerical duties in the Area Office. The Office Support Specialist will provide general office and clerical support to the Area Director, Assistant Area Director and the Service Coordinator Supervisors. The selected candidate for this position will have the ability to exercise sound judgment and discretion in handling confidential information. They will be required to demonstrate a strong degree of decision making, and knowledge of the department. Assist the NE Regional Director with daily operational issues such as scheduling meetings, keeping the Regional Director's appointment book, documentation preparation, taking messages, opening, categorizing and distributing mail creating and maintaining confidential files. Assist the HRC Facility Director with daily operational issues such as scheduling meetings, document preparation, taking messages, maintaining confidential files, organizing meeting minutes/notes, utilizing meditech information management system to enter data and prepare reports (i.e. daily census, admissions, discharges, deaths). Prepare all HRC Emergency Stabilization Unit quarterly billing statements Prepare end of year reports including HRC census, HRC Unit Reports, NE Regional Reports as directed. Prepare HRC daily census information and communicate that information to in-house providers to meet the care needs of HRC residents. Prepare agendas and transcribe notes/minutes for the following: HRC Neurology Clinic, HRC Residential Team Meetings, HRC Trustees, HRC Safety Committee, HRC Advisory Team, HRC Human Rights Committee, NE Region Leadership Team, all other NE Region meetings as directed Set up agenda and complete monthly mailings for provider meetings and NE Regional Board meetings. Provide support for other NE Regional staff as needed. Provide oversight of all NE Region and HRC office equipment contracts, supplies and maintenance. Prepare HRC On-call schedule for after-hours Operations Team and Medical and Nursing Teams; forward on-call phone to assigned on-call personnel. Maintain HRC Medical Team Schedule Maintain file of Ceris #'s for client funds Cover Mail Room when necessary All other duties as assigned Schedule Information: Full-time 37.5 Hours Monday Friday: 8:00 a.m. 4:30 p.m. Days Off: Saturday/Sunday About the Department of Developmental Services: The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government. For more information about our agency and programs visit:

First consideration will be given to those applicants that apply within the first 14 days. Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below: Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience. II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Educational substitutions will only be permitted for a maximum of two years of the required experience. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range . Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Primary Location: United States-Massachusetts-Danvers-450 Maple Street

Job: Administrative Services

Agency: Department of Developmental Services

Schedule: Full-time

Shift: Day