Administrative Assistant (Temporary Scheduled As Needed)

: Company Description

Christian Living Communities (CLC) | Cappella Living Solutions (CLS) are dedicated to and known for shattering the stereotypes of aging services. Our team is revolutionizing senior living communities by breaking down barriers and embracing the wisdom, experience and vitality of our elders! In other words, we are working to create citizenship for all those who work and live in our Communities.

We welcome people of all beliefs, or non-beliefs, and we welcome and encourage people from all faiths and backgrounds to apply to our positions. At CLC - Cappella, we believe that a diverse workforce with a wealth of experiences and talents helps our entire organization through fresh ideas and perspectives, opportunities for innovation, and better practices. We believe that by honoring and celebrating our diversity, we create unity.

In some cases, the information in a may have skills that you are not sure are in line with your previous experience. If your experience is close to what you see listed here, and if you have valid licensure/certification (if required), please still consider applying with us. We have found that diversity of experience and skills, combined with a passion for working with older adults makes for an excellent team member. We are serious about providing equal pay for equal work, and post and hire within defined hiring salary ranges so you know what to expect!

We are also excited to have received the “Worlds Best Workplace” designation for 2024 - 2025 which came through our own Employee's positive feedback about our workplace!

Position Summary

Provides administrative, clerical, logistical and procedural support to the Executive Director. Responsible for answering and directing phone calls, providing information and resources to clients and staff. Manages the business office to include bookkeeping, billing, and record management, HUD document oversight, if applicable.

Essential Duties

• Assists residents/clients, staff and customers - providing information and resources as needed. May serve as the initial point of contact for the community or program.
• Performs necessary accounting functions as directed such as processing resident/client bills, reconciling bank statements and properly coding and submitting to accounts payable. May assist the Director in auditing financial performance.
• Assists with developing procedures, policies, forms, reports, rosters, lists, and/or marketing information. Creates and maintains files.
• As needed, may conduct community tours, and provide appropriate follow up.
• Inventories, orders and maintains office supplies.
• Schedules and attends meetings as directed. Provides clerical support such as developing agendas, taking and distributing minutes.
• Assists with trouble shooting problems and is responsible for resolving minor complaints/concerns.
• Establishes positive and effective working relationships with staff, residents/clients.
• Other duties as assigned.

Qualifications

Basic Qualifications & Experience

• High School diploma or equivalent, additional education and/or training preferred.
• Work experience in a health care or senior living environment preferred.
• Must be flexible and possess the ability to manage multiple priorities simultaneously.
• Must have excellent keyboarding and word processing skills, including expertise in Word, Excel, Outlook, and Access and/or other word processing, data management and spreadsheet applications.
• Must possess basic accounting skills.
• Must demonstrate excellent customer service skills.
• Demonstrated proficiency in the use of relevant technology applicable for the position.
• Must possess excellent English communication skills, verbal and written.
• Must be able to read, write and speak the English language.

Working Conditions / Physical Requirements

• Moderate physical effort required by handling objects up to 50 pounds occasionally and/or up to 20 pounds frequently.
• Sits, stands, bends and moves frequently during working hours.
• Is subject to frequent interruptions.
• Interacts with residents, family members, and visitors frequently.

Additional Information

If you are considering a position at Christian Living Communities | Cappella Living Solutions, we have a wide range of benefits to consider! These may vary based on the status of the role (PT, FT, or PRN).

• Health Coverage
• Health Savings Accounts
• Retirement (with match)
• Dental, Vision, Disability & Life Insurance
• Paid Time Off plan

We envision a warm and welcoming environment for all residents, team members, family members, and members of our communities - a place of belonging. Please let us know if you require accommodation during the interview process.

We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range.

All your information will be kept confidential according to EEO guidelines.