Billing Specialist

The Billing Administrator is responsible for managing the organization’s billing, invoicing, payment processing, and accounts receivable activities. This position ensures accurate and timely billing to clients, funding agencies, insurance providers, government programs, and other third-party payers while maintaining compliance with organizational policies and applicable regulations. The Billing Administrator works closely with Finance, program staff, clients, funding agencies, and external partners to resolve billing issues, maintain accurate records, and support the organization’s financial stability and mission. Prepare, process, and submit accurate invoices and billing statements on a timely basis. Manage billing for grants, contracts, government programs, insurance providers, clients, and other funding sources. Review billing documentation for accuracy, completeness, and compliance with contract requirements. Monitor accounts receivable and follow up on outstanding balances and unpaid invoices. Post payments, adjustments, credits, and other transactions accurately to the accounting system. Reconcile billing records, payment activity, and accounts receivable balances. Research and resolve billing discrepancies, rejected claims, payment issues, and account inquiries. Communicate professionally with clients, vendors, funding agencies, government representatives, and internal departments. Maintain organized and accurate billing documentation and supporting records. Assist with month-end and year-end closing activities related to billing and accounts receivable. Prepare billing, collections, and accounts receivable reports for management. Support audits by providing billing records, payment documentation, and other financial information. Ensure compliance with nonprofit policies, grant requirements, contracts, and applicable billing regulations. Maintain confidentiality of financial, client, and organizational information. Perform other accounting and administrative duties as assigned. Qualifications High school diploma or equivalent required; associate degree in accounting, finance, or a related field preferred. 2+ years of billing, accounts receivable, accounting, or financial administration experience. Nonprofit, healthcare, human services, government contracting, or grant billing experience preferred. Strong knowledge of Microsoft Excel and accounting or billing software. Excellent attention to detail and organizational skills. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines. Ability to work independently and collaboratively in a mission-driven environment. Commitment to maintaining confidentiality and handling sensitive information appropriately. Preferred Skills Experience with nonprofit accounting and restricted funding. Knowledge of grant, contract, or government program billing. Experience with electronic billing systems and payment portals. Familiarity with accounting systems such as QuickBooks, Sage, NetSuite, or similar platforms. Experience with accounts receivable reconciliations and collections. Compensation: $25-28/hr Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications. #J-18808-Ljbffr