Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide high-level administrative support in Arlington, Virginia. This role is ideal for someone who thrives in a fast-paced environment, can manage shifting priorities with discretion, and brings strong organizational judgment to complex scheduling and coordination needs. The position will support leadership through calendar oversight, travel planning, document preparation, and follow-through on key actions and events.

Responsibilities:
• Oversee complex executive calendars, resolve scheduling conflicts, and adjust plans quickly as priorities change.
• Arrange domestic and business travel details, including itineraries, logistics, and related coordination for leadership.
• Prepare and review travel and whereabouts documentation to ensure information is complete, accurate, and consistently formatted.
• Process and track expense reports while maintaining organized records and timely submission of documentation.
• Maintain reliable data records and update information systems to support accurate reporting and administrative operations.
• Draft clear and accurate correspondence such as invitations, letters, and event-related communications on behalf of leadership.
• Attend meetings when needed, document action items, and help monitor progress on follow-up tasks.
• Support the planning and execution of internal and external events, including coordination of logistics and materials.
• Travel occasionally, approximately two to three times per year, to assist with organizational events and onsite support.• Demonstrated experience supporting senior leaders in an administrative or executive support capacity.
• Strong calendar coordination skills with the ability to manage multiple changes and competing demands.
• Experience preparing expense reports, maintaining records, and handling detailed administrative documentation.
• Proficiency in arranging travel and building organized itineraries for business needs.
• Accurate data entry skills and a high level of attention to detail across documents and schedules.
• Strong written communication skills with the ability to draft clear and effective correspondence.
• Ability to track action items, manage follow-up tasks, and stay organized in a fast-moving environment.