Administrative Assistant

Administrative Assistant Lennar is a leading homebuilder dedicated to exceptional customer service and fostering opportunity and growth for our associates. The Administrative Assistant provides administrative support to the department through a variety of related responsibilities. The position requires the ability to handle multiple tasks under deadlines, good judgment, and a professional, supportive attitude. Responsibilities Utilize software programs to create reports, business letters, presentations, and correspondence accurately and timely, including composing and transcribing documents. Assist in preparing and processing vendor contracts, check requests, expense reports, and invoices. Support manager and department with administrative duties such as organization, filing, photocopying, faxing, and mail distribution. Assist with calendar and meeting coordination, including ordering supplies, managing conference room schedules, and coordinating luncheons. Inventory, order, and stock office supplies, stationery, and business cards. Reconcile invoices and allocate charges appropriately. Arrange service and maintenance of office equipment, liaise with vendors, and handle printer and other machinery issues. Answer and screen incoming telephone calls, greet guests professionally, and maintain appearance of reception area and conference rooms. Ensure outgoing mail is sent daily, prepare and deposit package shipments, and manage incoming mail. Maintain kitchen area and order general supplies. Perform additional assigned duties such as managing main conference room calendar and scheduling building maintenance. Qualifications High School Diploma or GED required. Minimum 2-5 years of relevant administrative or office experience. Proficiency in Microsoft Word, Outlook, and Excel; PowerPoint knowledge is a plus. Typing speed of 50 words per minute. Strong organizational and analytical skills with excellent attention to detail. Ability to handle priorities under pressure. Excellent verbal and written interpersonal communication skills. Professional attitude and appearance. Team player with good judgment and decision-making abilities. Valid Driver's License required. Physical ability to work more than eight hours per day in confined spaces, operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move or carry equipment up to 50 pounds, and occasionally operate construction equipment. Benefits Lennar offers comprehensive health insurance plans (Medical, Dental, Vision), a 401(k) retirement plan with 5% company match, paid parental leave, an associate assistance plan, education assistance program, up to $30,000 adoption assistance, up to three weeks of vacation annually, holiday, sick leave and personal day policies, new hire referral bonus program, home purchase discounts, and other benefits as outlined by Lennar’s policies. EEO Statement Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. #J-18808-Ljbffr