Department Administrative Assistant

Administrative Support Position

This part-time position requires a dedicated individual to provide comprehensive administrative support to the department, ensuring smooth operations and efficient coordination of tasks.

Required Skills & Qualifications

• 3 to 5 years of strong general office or department support experience.
• Excellent verbal, written, and interpersonal skills.
• Excellent customer service skills.
• Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word).
• Strong ability to work independently and with other team members.
• Prior work experience at the client or in the client's industry.
• Applicants must be able to work directly for Artech on W2.

Preferred Skills & Qualifications

• Basic Japanese skill is a plus but not mandatory.

Day-to-Day Responsibilities

• Arrange and set up meetings, including weekly and monthly department meetings and events.
• Submit and track purchase requisitions, reconcile purchase orders with actual expenditures.
• Receive invoices and confirm payments.
• Prepare and submit monthly accruals.
• Set up new hires, including account and equipment preparation.
• Make travel arrangements for team members.
• Prepare for visitors, including account setup and badge requests.
• Maintain and update the Assistant Reference Manual.
• Maintain the office supply room and manage supply orders.
• Distribute mail.