Sales Project Coordinator Bilingual (Eng/Spa)

Job Description

Job Description

We are seeking a detail-oriented and highly organized Project Coordinator to support the execution and management of nutraceutical manufacturing projects from sales order confirmation to final product delivery . This role reports directly to the Project Manager and Director of Sales and will serve as a key link between departments, ensuring smooth communication, accurate documentation, and timely project execution.

This is an excellent opportunity for a proactive professional who thrives in a fast-paced, regulated manufacturing environment and is looking to grow within a dynamic company.

Location: Miramar, FL

Salary: $25 - 30/HR

Key Responsibilities

Project Support & Tracking

• Assist the Project Manager in coordinating all phases of project execution once a client deposit is received.

• Maintain and update project timelines, schedules, and deliverables.

• Track project progress and provide regular status updates to internal teams.

Sales Team Liaison

• Act as a bridge between Sales and internal departments to ensure client requirements are accurately communicated.

• Follow up on pending items, approvals, and client feedback.

• Assist in preparing project summaries and reports for the Director of Sales.

Cross-Functional Coordination

• Share project details with Purchasing, Design, Production, Packaging, QA/QC, and Shipping teams.

• Schedule and coordinate internal meetings to align tasks and responsibilities.

• Help ensure artwork, materials, and documents are submitted and approved on time.

Administrative & Documentation Support

• Maintain accurate project records, including specifications, approvals, and production timelines.

• Support creation of checklists, trackers, and reporting tools.

• Prepare spreadsheets, reports, and presentations as needed.

Problem-Solving & Follow-Up

• Identify potential delays or bottlenecks and escalate issues to the Project Manager.

• Follow up with departments on outstanding tasks.

• Assist in resolving routine challenges to keep projects moving forward.

Qualifications

• Associate or Bachelor's degree in Business, Project Management, Communications, or related field.

• 1–3 years of project coordination experience , ideally in nutraceuticals, pharmaceuticals, food manufacturing, or consumer goods.

• Strong organizational and multitasking skills with high attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with project management tools such as Monday.com, Asana, or Trello preferred.

• Ability to work effectively in a fast-paced, deadline-driven environment .

Key Attributes

• Reliable, organized, and detail-focused with strong follow-through.

• Excellent communicator who works well across teams.

• Proactive problem-solver with a positive, adaptable attitude.

• Team player eager to learn and grow.