Project Coordinator

Job Description

Job Description

About the Role

We are seeking a Project Coordinator to support the day-to-day operations of our commercial maintenance and construction projects throughout Florida. This position plays a key role in keeping projects organized, ensuring clear communication between the office and field teams, and helping work orders move smoothly from initial request through completion.

This role is ideal for someone who enjoys problem solving, organization, and coordination , and who can manage multiple moving parts while maintaining attention to detail. You will work closely with project managers, technicians, vendors, and clients to keep jobs on track and ensure high-quality service delivery.

What You’ll Be Doing

As a Project Coordinator, you will help manage the administrative and logistical side of projects, including:

• Coordinating work orders from start to completion

• Scheduling technicians and confirming job details

• Communicating with clients, vendors, and field technicians to verify scope, timelines, and materials

• Reviewing photos, job notes, and reports from the field to ensure documentation is complete and accurate

• Assisting with estimates and invoicing (training provided)

• Tracking material purchases, labor hours, and project costs

• Following up on open work orders and pending items

• Updating client portals and internal systems with project updates

• Helping maintain organized records for projects and service calls

• Supporting the operations team to ensure jobs stay on schedule and within scope

What We’re Looking For

The ideal candidate is detail oriented, organized, communicative, and comfortable managing multiple tasks in a fast-paced environment.

Preferred Qualifications:

• Strong communication and organizational skills

• Ability to prioritize tasks and manage multiple projects simultaneously

• Comfortable working with field technicians, vendors, and clients

• Familiarity with construction, maintenance, or facility services terminology is a plus

• Basic computer proficiency including:

  • Google Workspace (Docs, Sheets, Gmail)

  • Excel or spreadsheet tools

  • PDF editing and file organization

• Strong attention to detail and follow-through

• Ability to work independently and take ownership of tasks

Additional Skills (Helpful but Not Required):

• Experience with facility management, construction coordination, or service-based businesses

• Experience using work order or project management systems

• Bilingual (English / Spanish) is a plus

Schedule & Compensation

• Full-Time Position

• Monday – Friday

• Occasional flexibility may be required for urgent projects or scheduling needs

• Compensation based on experience

This position offers the opportunity to grow with a company that supports commercial clients throughout Florida and works on a wide range of maintenance and construction projects.

How to Apply

Please reply to this posting with:

• Your name and contact information

• A brief summary of your relevant experience

• Any background in construction, facilities management, scheduling, or project coordination

If available, include a resume highlighting your experience.

We are looking for reliable individuals who take pride in staying organized and helping projects run smoothly from start to finish.