Executive Assistant

Responsibilities

Kforce's client in Houston, TX is seeking a Temporary Executive Assistant, who will provide administrative support primarily to the VP, Chief Legal Officer and VP, Manufacturing. This role will be responsible for managing day-to-day administrative tasks, coordinating schedules, scheduling meetings, booking travel and providing general administrative support. The ideal candidate has executive support background as well as excellent organizational and time management skills, attention to detail, and the ability to anticipate needs and act proactively.Essential Functions:

• Maintains each executive's calendar, acting as a liaison between internal and external contacts when coordinating meetings and events; Partners closely with each executive to ensure effective scheduling
• Provides the highest level of customer service through screening phone calls, emails, and chat messages, providing information or directing inquiries to the appropriate person
• Responsible for scheduling and coordinating meetings/events, including room setup, meal arrangements, and agenda preparation
• Prepares purchase requisitions, travel arrangements and expense reports; consolidates and prepares information and presentations with great attention to detail
• Works closely with other Executive/Administrative Assistants to coordinate calendars with executives and team members from other departments, assist with meeting arrangements and answer inquiries; Provides backup to help cover vacations and other days off for other assistants
• Provides administrative support to the office including collecting and distributing incoming mail, preparing, and mailing outgoing packages, ordering and maintaining supplies as needed

Skills

• High School diploma/GED or equivalent; Bachelor's degree preferred
• 5+ years of executive administrative support experience
• Demonstrated proficiency with Microsoft Office Suite; Knowledge of SAP purchase requisition processing preferred
• Must possess and demonstrate a high degree of professional maturity
• Must be able to demonstrate ability to work with and maintain the confidentiality of highly sensitive information
• Must be a self-starter who can work independently, effectively prioritize and manage workload in a fast passed environment; Must have exceptional follow-through, be detail orientated and able to multi-task effectively
• Strong organizational, written and oral communication skills

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."