Administrative Support Specialist Jobs

Administrative Support Specialist

KBR is seeking an Administrative Support Specialist (Evening Shift: 1-9 PM) to support student management and accountability operations at SWESC/Naval Station Great Lakes (NORTH CHICAGO). This is a full-time, onsite role where you'll help keep day-to-day operations running smoothly by maintaining accurate records, supporting reporting requirements, and assisting with student coordination. You'll work closely with civilian staff, government contractors, and active-duty personnel to support communication, scheduling, and administrative processes across training activities.

Roles and Responsibilities:

• Maintain accountability rosters and student status updates using Government/Command repositories and internal tracking tools; validate rosters and resolve discrepancies.
• Perform data entry/verification in designated student accountability databases (e.g., PowerApp Learning Site database) and housing systems (e.g., EMH), as required.
• Prepare and submit time-sensitive daily/weekly accountability deliverables in accordance with established reporting timelines.
• Provide daily administrative support related to student preparation and accountability, including email communications, data validation, and updates to enrollment and appointment records. Maintain and verify student records in internal data systems by reviewing rosters, identifying discrepancies, and ensuring information accuracy.
• Prepare, generate, and submit routine reports related to student status, room assignments, and accountability in accordance with established timelines. Support student check-in and check-out processes by issuing and tracking keys, maintaining logs, and ensuring required documentation is completed and filed appropriately.
• Monitor shared inboxes and communication channels for student requests, scheduling updates, medical and dental notifications, academic changes, and other administrative items, routing information as needed. Provide administrative assistance with disciplinary and compliance documentation by assembling required forms, attachments, and records and routing them for review and approval.
• Assist with weekly room inspection coordination by posting results, updating internal systems, and tracking follow-up actions as required.
• Maintain and update administrative lists and tracking documents related to student appointments, class assignments, attendance, and status changes. This position provides administrative and clerical support only and does not include decision-making authority, supervisory responsibility, or independent judgment on policy, disciplinary, or operational matters.

Basic Qualifications:

• Education & Years of Experience: High School Diploma/GED & 6+ years of experience.
• Clearance: Active/Current Secret Clearance or ability to obtain and maintain.
• Skills/Software experience: Proficiency with Office 365 software and business tools (Excel, Word, PowerPoint, SharePoint, etc.). Use of computer programs such as EMH.

Preferred Qualifications:

• Possess exceptional organizational skills.
• Possess exceptional customer service, time management, critical thinking, and active listening skills.
• Prior military experience is helpful but not required.
• Experience with Enterprise Military Housing (EMH) software.
• Comfortable working with databases and internal tracking systems.
• CPR certification.
• Strong organizational, communication, and customer service skills.
• Ability to work effectively in a team-oriented environment.
• Adaptability and willingness to learn new systems and processes.

Schedule: Full time. Shift: 1:00 pm. - 9:00 pm. Other Notes: Position is onsite. May require frequent travel between assigned buildings; candidate must provide their own transportation (no base transportation available). May require walking between buildings (potentially 1-2 miles) and working in inclement weather. May require stair use in multi-floor buildings without passenger elevators. Basic Compensation: $21/HR-$30/HR. The offered rate will be based on the selected candidate's location, knowledge, skills, abilities, and/or experience, contract affordability, and in consideration of internal parity. Additional Compensation: KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance. Benefits: KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.