Executive Assistant / Office Manager

Position Title: Executive Assistant / Office Manager

Location: Katy, TX 77493

Reporting To: CEO

FLSA Status: Non-Exempt

Position Summary

The Executive Assistant is a highly organized and detail-oriented professional responsible for delivering high-level administrative support to the Strategic Team. This role ensures smooth front-desk operations while enabling senior leadership to remain focused and productive. Key responsibilities include calendar management, meeting coordination, communication support, travel and expense management, and maintaining a professional office environment.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, meetings, and scheduling across multiple stakeholders
  
• Prepare meeting materials, agendas, and logistics for executives
  
• Draft and coordinate professional correspondence
  
• Maintain organized filing systems (electronic and physical)
  
• Handle confidential information with discretion
  

Meetings & Communication

• Coordinate internal and external meetings, including logistics and technical setup
  
• Capture and distribute meeting minutes and track action items
  
• Ensure alignment and follow-through on key initiatives
  

Travel & Expense Coordination

• Arrange domestic and international travel
  
• Manage expense reporting (Concur/Ramp) and receipt submissions
  
• Collaborate with Accounting/AP for timely processing
  

Office & Front Desk Operations

• Serve as the first point of contact for visitors and incoming calls
  
• Maintain a professional and organized office environment
  
• Manage conference rooms, visitor logs, and office supplies
  
• Coordinate with vendors and oversee workplace operations
  

Event & Culture Support

• Plan internal events and employee engagement activities
  
• Support company-wide meetings and leadership events
  
• Assist with culture initiatives and recognition programs
  

Operational & Project Support

• Assist with cross-functional projects and strategic initiatives
  
• Maintain SOPs and process documentation
  
• Provide administrative support across departments (HR, Accounting, Operations)
  

General Administrative Duties

• Manage mail, shipments, and courier services
  
• Order office supplies and coordinate services
  
• Support document processing and recordkeeping
  

Requirements

Required Qualifications

• 5+ years of experience supporting senior executives
  
• Strong organizational and time management skills
  
• Exceptional attention to detail
  
• Excellent written and verbal communication skills
  
• Ability to handle confidential information with discretion
  
• Experience in fast-paced, multi-priority environments
  
• Proactive, resourceful, and solution-oriented mindset
  
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  
• Experience with expense tools such as Concur or Ramp
  
• Familiarity with ERP, CRM, and document management systems