Office Manager

CVW Event Productions is seeking a highly organized, proactive, and dependable Office Manager to oversee the daily function and organization of our office. This role serves as a central administrative resource across CVW, with responsibility for day-to-day office operations, company resources, vendor coordination, administrative processes, and recurring company projects.

The ideal candidate is a strong communicator and problem solver who takes ownership of responsibilities, anticipates needs, and follows through without requiring constant direction. Success in this role requires attention to detail, sound judgment, initiative, and the ability to balance recurring responsibilities with changing priorities in a fast-paced environment.

This is a full-time, in-office position working Monday through Friday, with established hours of either 8:30 AM – 4:30 PM or 8:45 AM – 4:45 PM.

Key Responsibilities:

Office Administration

• Oversee the daily functionality, organization, and readiness of the CVW office.

• Serve as a professional first point of contact for visitors, incoming calls, vendors, and deliveries.

• Maintain shared office spaces, conference rooms, kitchens, supply areas, and employee resources.

• Manage office supplies, purchasing, employee supply requests, and CVW branded apparel inventory.

• Coordinate incoming and outgoing mail, packages, deliveries, and shipments.

• Support daily office routines, including the morning Operations meeting and shared calendar responsibilities.

• Provide basic troubleshooting for shared office technology and coordinate additional support when needed.

• Proactively identify and address routine office needs before they disrupt the team.

Company Support

• Maintain organized company files, documents, calendars, and shared administrative resources.

• Support departments with administrative coordination, research, document preparation, and special projects.

• Manage relationships with routine office vendors and service providers, including contracts, appointments, and renewals.

• Serve as the administrative point of contact for CVW's vehicle and liability insurance broker, coordinating renewals, certificates, policy documentation, and routine requests.

• Maintain current vehicle records, including registrations, insurance documentation, inspections, service records, and applicable renewal deadlines.

• Track assigned responsibilities, deadlines, and follow-ups through completion.

• Support internal meetings, training, client visits, staff meals, and other company activities.

• Handle company, employee, and client information with appropriate discretion and confidentiality.

Show Administration

• Maintain and distribute show-related administrative documentation, including post-show reports and purchasing records.

• Coordinate requested food, beverage, and other administrative support for event teams.

• Manage administrative planning for recurring company projects, including the CVW holiday party and annual client holiday gifting.

• Maintain documentation and processes for recurring responsibilities to support consistency and continuity.

• Support additional company-wide and seasonal projects as assigned.

Qualifications:

Required

• 3+ years of office management, office administration, administrative coordination, or related professional experience.

• Excellent organizational, time-management, and communication skills.

• High level of attention to detail and accuracy.

• Proficiency with Google Workspace and comfort learning digital business tools.

• Ability to independently manage multiple priorities and recurring responsibilities.

• Strong problem-solving skills, initiative, and follow-through.

• Ability to handle confidential information professionally.

• Ability to work collaboratively across departments while taking ownership of assigned responsibilities.

Preferred:

• Previous experience managing the day-to-day operations of a professional office.

• Experience coordinating vendors, contracts, purchasing, deliveries, or office services.

• Experience supporting meetings, company events, employee activities, or hospitality.

• Familiarity with event production, hospitality, or another fast-paced service environment.

Key Attributes:

• Highly organized and detail-oriented.

• Proactive with a strong sense of ownership.

• Dependable, professional, and trustworthy.

• Resourceful and solutions-oriented.

• Strong communicator with sound judgment.

• Able to anticipate needs and work ahead.

• Adaptable and collaborative.

• Able to follow through and close the loop without constant direction.

Physical & Work Requirements

• Full-time, in-office position based at CVW's Chantilly, Virginia office.

• Ability to sit, stand, and work at a computer for extended periods and move throughout office and warehouse areas as needed.

• Ability to receive, organize, and move routine office supplies, packages, food and beverage items, and other materials associated with the position.

• Reliable transportation is required to support occasional business needs, including local errands, pickups, deliveries, and other company-related responsibilities.

• Occasional schedule adjustments or additional hours may be required based on company events or business needs.

Why Join CVW Event Productions?

CVW Event Productions is a nationally recognized event technology and production company supporting conferences, galas, broadcasts, corporate events, and live experiences across the country. The Office Manager plays an important role in the organization and systems behind that work, with the opportunity to take meaningful ownership of office operations, work across departments, and help strengthen the internal structure supporting CVW's continued growth.

 

Employment Type: Full Time
Years Experience: 3 - 5 years
Bonus/Commission: No