Executive Assistant and Brand Specialist

Salary Range $64,000.00 - $64,000.00 Salary

Position Type Full Time

Job Shift Day

Education Level 2 Year Degree

Category Admin - Clerical

Description

When you work for Gateway Hudson Valley, you make a difference in people’s lives.

Our Vision: To be a leader in supporting individuals as they strive to achieve a hopeful, satisfying, active, and contributing life.

We offer Medical, Dental, Life Insurance, 403(b) Retirement, Holidays, and generous PTO

POSITION SUMMARY

This position performs key support and administrative duties for the Chief Executive Officer (CEO). This role requires the ability to exercise sound and independent judgement with respect to matters of significance. This role is directly responsible for the direction and oversight of the executive office. This role requires a strong business acumen and professionalism. This role supports both the President and Chief Executive Officer, the Executive Team, and the Executive Board of Directors.

ESSENTIAL RESPONSIBILITIES

BRAND SPECIALIST:

• Organizes and supports all Fundraising and Public Relation events

• Responsible for the marketing and public relations efforts as it pertains to events including development of budgets, timelines, sponsor proposals, donor databases, volunteer participation, design of event materials, prizes, event set up/breakdown, and thanks and recognition efforts

• Oversees the accuracy and maintenance of the CRM database

• Manages and prepares all Foundation related purchase orders

• Provides supervision to all staff working on fundraising and outreach related assignments

• Manages the content and administration of the Gateway website and makes sure information is up to date

• Manages and tracks data for reporting and metrics regarding fundraising events, volunteerism, and mission driven efforts (internal and external events)

• Assists the Executive Team in the creation/timeline of social media content

EXECUTIVE ASSISTANT TO THE CEO:

• Completes a broad variety of administrative tasks including managing deadlines on behalf of the CEO, managing an active calendar of appointments, completing expense reports, coordinating the activities of the executive office, composing and preparing confidential correspondence, agendas, and other administrative tasks as assigned

• Prepares the Annual Report, and exercises initiative in gathering the necessary information from the respective departments

• Works closely with the CEO and the Executive team to keep them well informed of upcoming commitments and responsibilities

• Responsible for all assignments relating to the Board of Directors. Maintains the Board of Directors by-laws, minutes, correspondence, policies, procedures, and Board member terms of service. Schedules Board meetings including Board committee meetings. Tracks agenda items, times, and completion of action items/motions. Assists in writing Board Resolutions, in collaboration with the CEO & CFO/Executive VP. Attends/participates in Finance Committee & Board meetings

• Prepares the Finance Committee packet, the Board packet and distribution of the executive Board Reports

• Manages and prepares the AOC schedule and sends out weekly updates/reminders. Collaborates with answering service on AOC schedule

• If assigned by the CEO, act as the primary marketing/PR respondent for matters of community outreach, networking, or interest

• All other duties as assigned by the President & CEO

Qualifications

QUALIFICATIONS

REQUIRED QUALIFICATIONS

Education:

• Associate’s degree

Experience: Three years’ experience as an Executive Assistant or four years of office management experience

Licenses / Certifications:

• N/A

PREFERRED QUALIFICATIONS

• Five years’ experience as an Executive Assistant preferred

• Experience with Microsoft Outlook

• CRM database experience preferred

• Marketing and events experience preferred

REQUIRED SKILLS

• Must have a strong working knowledge of Microsoft Office Suite

• Must be able to manage multiple priorities

• Professionalism and ability to handle confidential information with integrity

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requests for reasonable accommodation will be reviewed per ADA standards.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk and reach with hands and arms. This position may require the employee to bend, kneel, stoop, crouch, crawl, or climb.

REGULATORY CLEARANCES REQUIRED:

• Background checks are required.

We are an EEO/AA employer.