Legal Administrative Assistant - Immigration

Legal Assistant (Internally Titled - Core Services Specialist)

At Ellis Porter, our goal is to improve the immigration experience for employers and individuals so they can thrive in a smaller world. To do this, we've built a team of dedicated immigration professionals (we call ourselves Porters) who believe passionately in the economic and cultural benefits that immigration provides to America, and who excel at providing our clients with refreshingly clear guidance, uniquely creative strategies, and remarkably responsive service, all with genuine empathy and a personal touch.

Immigration law is very complex and full of constant challenges, but the Ellis Porter team loves what we do, and who we do it with, and we find great satisfaction in knowing that our work positively, and intimately, impacts our clients' lives and companies.

Our Culture:

We're also immensely proud of (and protective of) our culture at Ellis Porter. It's not what you would expect from a typical law firm, because we're not a typical law firm. We take our work seriously, but not ourselves. We don't tolerate drama, and jerks are not allowed. And we've built a wonderfully diverse team of Porters who reflect the diversity of the clients we serve.

As our team continues to grow, we've remained committed to cultivating an inspiring, authentic, comfortable, and flexible work environment where you are respected, encouraged to bring your whole self to work, and challenged to continue your professional growth in the legal immigration field.

Position Summary:

As a Legal Assistant (Internally Titled - Core Services Specialist) Ellis Porter's Core Services team, you will provide strategic administrative support to Attorneys and Case Managers by managing activities that streamline the delivery of our legal services and the coordination of new client leads. This role is ideal for someone who is detail-oriented, proactive, and thrives in a fast-paced, team-driven environment.

What You'll Do:

• Support legal mail processing and data entry
• Scan and organize case-related government correspondence including receipt notices, Requests for Evidence (RFE), and approval notices
• Enter data from case-related government correspondence (such as receipt numbers, status expiration dates) into EP's immigration case management system and verify accuracy
• Support application preparation and filing
• Print, assemble, scan, and coordinate FedEx shipping for immigration application packages
• Assist with special projects, data analysis, and perform other duties as assigned by management

What Skills You'll Bring:

• Strong organizational skills and attention to detail
• Ability to complete tasks efficiently and accurately
• Flexibility to seamlessly transition between both detail-oriented and repetitive tasks, while maintaining composure within a fast-paced work environment
• Natural curiosity and drive to continuously learn and develop new skills
• Comfort using various technology platforms including MS Office Suite (SharePoint, Outlook, Teams), Salesforce, MyCase, and in-house proprietary systems
• Excellent verbal and written communication skills
• Commitment to providing exceptional, "above and beyond" support to clients and EP team members
• Ability to identify opportunities to streamline workflows and proactively present enhancement ideas to managers

What We'll Provide:

• An opportunity to do challenging and highly rewarding work at a fast-growing firm with an inspiring mission
• An opportunity to join intelligent, creative, and dedicated immigration professionals who value respectful, collaborative working relationships
• Inclusive firm culture celebrating diverse perspectives, backgrounds, identities, and experiences
• People-centered workplace policies and flexible work schedules, including remote work opportunities
• Competitive compensation, health/dental/vision/life insurance benefits, a 401(k)-retirement savings plan with employer-matching, and a generous paid-time-off policy
• Casual attire and the opportunity to enjoy complimentary international cuisine in the office

Does this position, and our culture, seem like a good fit for you? If so, we would love to speak with you about joining the Ellis Porter team!

Ellis Porter provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

NON-SOLICITATION STATEMENT: No agencies please. Ellis Porter (EP) recruits candidates exclusively utilizing our internal Talent Acquisition team. EP does not accept any liability for fees for resumes from recruiters or employment agencies ("Agency"), without a binding, written recruitment agreement between EP and Agency describing the services and specific job openings ("Agreement"). EP may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contacts with any person within EP is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any employees of EP with recruiting inquiries or resumes.